Searching for staff members

When you first open Staff Maintenance, the Staff Search Criteria window is displayed to allow you to find the staff member you want.

Staff Search Criteria window

Note: You can also access this window by clicking the button on the banner containing the name of any staff member.

How to use the Staff Search Criteria window

On the Staff Search Criteria window you can:

Click , leaving all fields blank. This finds all staff records and presents them in a search results grid.
Restrict the search by entering information in one or more fields. You can enter all or part of a name in a field and use wildcard characters to further narrow the search. See Using wildcards to search in the Introduction manual.
Click a letter of the alphabet to display a search grid of all staff whose last name starts with that letter.

Note: Make sure that you enter required data into corresponding fields in the correct format. For example, you must enter the ID as a number, and not a letter or alphabetic character.
Collapse all navigation bars when displaying the first staff member, otherwise, navigation bars are displayed open based on your last use.

At any stage you can change your selections. To do this, click and then make your new selections.

Fields that you type in are not case sensitive and can be entered in either upper or lower case or a mix of upper and lower case. For example, name fields are not case sensitive.

Tip: Fields that have a drop-down list to choose from, such as House or Department, are case sensitive and depend on how they have been set up in the database lookup tables. We recommend that you always select these fields from the drop-down list.

Choosing a staff member from the search results

The first search result is displayed. One or more navigation bars are expanded depending on your last session or criteria selections.

Staff Maintenance window (staff selector area)

You can display the details for a particular staff member by clicking on:

their name on the search results grid on the left
one of the navigation buttons .

Staff search window key fields, buttons and links

Fields

Field	Description
ID	Synergetic ID of the staff member, if known. Automatically generated by Synergetic when you create a new staff member.
Campus	Campus the staff members are based at.
Surname	Staff members with matching last name.
Preferred	Staff members with matching preferred name.
School Staff Code	Select a staff member by selecting their unique staff code from the drop-down list, which lists staff members and their codes. Tip: This is a useful way to quickly locate a staff member. Type the first letter of their staff code to automatically filter the drop-down list.
Category	Category for the staff members. For example, administration staff, teaching staff, maintenance staff.
Form	Form the staff members are responsible for.
House	House the staff members belong to.
Department	Department the staff members belong to. For example, the Mathematics department.
Active Staff	Either select: Ignore to ignore whether they are active or not Yes to only include active staff No to not include active staff.
Teaching Staff	Either select: Ignore to ignore whether they are teaching staff or not Yes to only include teaching staff No to not include teaching staff.
Vehicle Registration	Search for staff members based on the vehicle they are assigned.
Collapse all Nav Bars	Collapse the navigation bar when the first staff member is displayed. Tip: This is useful if you have left several navigation bars open. It also reduces the time taken to load the web page. You can: select the flag to collapse all navigation bars when displaying the first staff member leave the field cleared to expand any navigation bars that were expanded during your last session.

Buttons

Button	Description
	Search for a staff member based on the search criteria you have entered.
	Clear all your search criteria so you can start a new search.

Launch links

Link	Description
Name	Click on the staff member's Name to launch Staff Maintenance for that person. Note: This link only appears once a search has been performed.

Last modified: 4/10/2012 11:47:17 AM