Pay Code Type

Type of pay code. See Pay code types.

Active

If selected, the pay code is active.

Note: This field is not directly editable. To edit this field, use the Set Inactive or Set Active button.

Description

Description for the pay code.

Short Description

The short description is used:

• in reports where there is not enough room to fit in the long description
• when entering standard pays in the Pay Details tab of Payroll Maintenance. See Payroll Maintenance - Pay Details tab.

PAYG Summary Section

Section of the withholding summary statement that transactions with the pay code appear on:

• PAYG in Australia
• PAYE in New Zealand.

Leave Code

Leave code, if the pay code is associated with leave.

For example, an annual leave pay code may have a HOLS leave code.

Award Code

Only employees with this award have access to this pay code.

See Maintaining awards.

Note: Leave blank to allow all employees to access this pay code.

Debtor Fee Code

Debtor fee code, if the pay code is associated with a debtor fee. For example, if staff members have students attending the school, you may want to garnish staff wages against unpaid school fees.

Note: Only debtor accounts with a student ID of 0 can have salaries credited against debtor fees. That is, debtors who do not use sub-ledgers or student billing.

Include in Leave Calculation

Select to include this pay code in leave calculations.

Note: Only select this field if leave is calculated by Hours Worked.

Include in Superannuation Calculation

Clear this field if this pay code is not included in superannuation calculations.

For example, a superannuation Salary Sacrifice pay code is not included in the gross pay otherwise the superannuation calculation would be incorrect.

Include Factor in Leave Calculation

Select to include the pay line factor in leave calculations.

Note: If cleared, leave is calculated with a factor of 1.

Include in Timesheets

Select to allow employees to submit timesheets with this pay code on the SynWeb Staff Kiosk.

Note: You can prevent individual employees from submitting timesheets for a specific pay code in the Pay Details tab of Payroll Employee Maintenance. See Payroll Maintenance - Pay Details tab.

Code

Code for the general ledger account to post entries to.

Note: If you are setting up a pay code to credit against a debtor account, the pay code should use the same General Ledger code as the debtor fee code.

Sub Allocation Code

Sub-allocation code for the general ledger account, if used.

Pay Rate

Pay rate based on the pay units.

For example, $18 per hour if the pay unit is 40 hours per week.

Pay Units

Number of units within the pay period.

For example, 40 hours per week.

Pay Amount

Calculated gross pay amount based on the Pay Rate and Pay Units fields.

Pay Factor

Factor used to calculate the pay code amount payable.

For example:

• leave loading of 17.5% is represented as 0.175
• superannuation guarantee contribution of 9.25% is represented as 0.0925
• time and a half is represented as 1.5.

Launch into General Ledger Maintenance. See Maintaining general ledger accounts in the General ledger manual.

Set the pay code to Active or Inactive.

Note: You cannot deactivate pay codes that are being used in an open pay.