Issuing loans to a class from a prior booking

For some bookings it is not necessary to book a specific item for a specific person. You can book objects for a class and distribute them to the class.

For example, a teacher can book a class set of textbooks for one or more classes. In this case, it is not necessary to specify which textbook from the set is to be booked for each individual student. Thus, a class booking is made in which a set of objects are booked against a class. Synergetic assigns individual books to each student in the class.

To issue a loan from a prior booking to a class:

Select Module > Objects > Bookings Maintenance from the main menu.
The Object Bookings Maintenance window is displayed.
Click .
The Object Booking Search window is displayed, populated with the bookings made for the next seven days.
Select the required booking.
Click .
The Object Loan window is displayed, populated with the names of the students in the selected class booking.
Select the student in the student list to whom the object is to be issued.
Scan or type the object barcode into the Object Barcode field.
If you want to print the loan issue docket immediately, select Print Loan Issue Docket.
Note: This may be selected already, if set in Configuration File Maintenance.
Click .
The loan is issued and printed, if you selected to print the loan docket immediately.

Note: If you want to see loans that have been issued to students, select the Include Issued Students field.

Object Loan key fields and buttons - Class Set

Fields

Field	Description
Booking Seq	Booking sequence number. This is the unique identifier of the booking.
Booked By	Name of the person who made the booking.
Object	Description of the object that was booked.
Quantity Booked	Number of objects included in the booking.
Quantity Issued	Number of objects already issued for loan.
Quantity Available	Number of objects in the booking still available to be issued for loan.
Object Barcode	The barcode of the object to be issued for loan.
Print Loan Issue Docket	If selected, a loan issue docket is printed for each loan as it is issued.
Include Issued Students	If this field is: selected, the object list displays both the issued and the non-issued objects booked for the students cleared, the object list only displays the non-issued objects booked for the students.

Buttons

Button	Description
	Launch Object Maintenance to view or update the details of the selected object. See Maintaining objects.
	Issue the object to the student or staff member.
	Close the object loan window.
	Print the loan docket for the currently selected object. The object must have already been issued. Note: Synergetic looks for the LoanDocket.txt text file in the Site directory by default. To use a different text file as your loan docket, put your selected text file in the Site directory, add a suffix to the filename and set that suffix as the value of the Objects:Docket:StationarySuffice configuration setting. For example, LoanDocketCUSTOM.txt, and the configuration value is set to CUSTOM.
	De-issue the object. This option is used if an object has been issued in error and the Object Loan window is still open. This is the same as returning the object. See Returning loans.

Grid area fields

Field	Description
Student Name	Name of the student included in the class booking.
Issued	If: selected, an object has been issued to this student clear, an object has not yet been issued to this student.
ID	Identification number of the student included in the class booking.
Barcode	Barcode of the object that was issued to the student.
Object No	Unique identifier of the object.
Loan Seq	Loan sequence number. This is the unique identifier of the loan.

Last modified: 9/10/2013 4:10:17 PM