Types of billing

Your organisation can elect to use either student or family billing modes as the preferred type of billing mode for student fees.

In student billing mode, accounts are sent out for each individual student.
In family billing mode, a single statement is sent out for all students in the family.

Set the billing mode in Configuration Maintenance. See Maintaining configuration files in the System maintenance manual.

You can override the billing mode on the Debtor tab of Student Maintenance for individual students. See Maintaining current students in the Current students manual.

If you change the billing mode, the style of account also changes as shown in the table below.

Mode

Description

Student Billing

Separate accounts are sent out for each student. For example:

Debtor: Mr J & Mrs J Smith

Reference: Tim (S07)

Debtor: Mr J & Mrs J Smith

Reference: Vernon (S12)

There are separate Debtor IDs for each student, for example 2382/17807. The code is a combination of the ID of the debtor and the student.

Tip: Student billing may be more appropriate for a split family.

Family Billing

One account per family is sent out. This mode is more common. For example:

Debtor: Mr J & Mrs J Smith

Reference: Tim (S07), Vernon (S12)

There is only one Debtor ID per family, for example 2382. The code is the ID of the debtor only.

Note: It is possible to have both billing modes at the one organisation.

Last modified: 4/10/2012 12:05:08 PM