Searching for absence events

Use the Set Absence Events Search Criteria window to search for absence events to be reviewed and updated.

You can also use the Set Absence Events Search Criteria window to search for absence events for students in a tag list. See Displaying absence events using tag lists.

To open the Absence Events Search Criteria window:

Select Students > Absence Events Maintenance from the SynWeb main menu.
The Set Absence Events Search Criteria window is displayed.

Tip: You can also open the Set Absence Events Search Criteria window from Absence Events Maintenance by clicking .

Field	Description
Absence Event Type	Type of absence event, such as an all day absence.
Year & Sem Year & Term	Year and term or semester you are checking the absence events for. Defaults to the current year and term or semester.
Campus	Campus the students are enrolled at.
Year Level	Year level the students are attending.
Sub School	Search for students by the sub-school they are grouped into, if applicable. This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into: junior school middle school senior school.
Period	Period that the absence events occur in.
Absence Type	Type of absence. Absence types are defined in the luAbsenceType lookup table.
Absence Reason	Reason code that applies to the absence. Absence reasons are defined in the luAbsenceReason lookup table.
Description	Comments added to the absence event.
House	House that the students belong to.
Form	Form that the students are members of.
Tutor Group	Tutor group that the students belong to.
Absent Date From	Starting date for the range of absences. Defaults to today's date.
Absent Date To	Ending date for the range of absences. Defaults to today's date.
Surname	Surname of the students.
Preferred	Preferred name of the students.
Gender	Select: Female to search for only female students Male to search for only male students Leave blank to search for all students.
ID	Synergetic ID of the students.
Tagged IDs	Select to display the absence events for the list of tagged community members. See Displaying absence events using tag lists.
Contact Made	Select based on whether the Contact Made field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where contact has been made. No. Exclude records where contact has been made.
Contact Received	Select based on whether the Contact Received field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where you have been contacted regarding the absence. No. Exclude records where you have been contacted regarding the absence.
Note Made	Select based on whether the Note Made field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where a note has been made. No. Exclude records where a note has been made.
Note Received	Select based on whether the Note Rcvd field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where a note has been received. No. Exclude records where a note has been received.
Late Arrivals	Check absence events with an Absence Type of Late as follows: Ignore. Default. This field is ignored when selecting records. Yes. Include records with an Absence Type of Late. No. Exclude records with an Absence Type of Late.
Approved	If the Approved flag is shown on the Create Absence Event window, set as follows: Ignore. Default. This field is ignored when selecting records. Yes. Include records where the absence is approved. No. Exclude records where the absence is approved.
Bulk Created Absence	Include records where the records were created using the Absentee Bulk Entry window.
Notification Sent	Select based on whether a notification has been sent or not.

Field

Description

Absence Event Type

Type of absence event, such as an all day absence.

Year & Sem

Year & Term

Year and term or semester you are checking the absence events for. Defaults to the current year and term or semester.

Campus

Campus the students are enrolled at.

Year Level

Year level the students are attending.

Sub School

Search for students by the sub-school they are grouped into, if applicable.

This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into:

junior school
middle school
senior school.

Period

Period that the absence events occur in.

Absence Type

Type of absence.

Absence types are defined in the luAbsenceType lookup table.

Absence Reason

Reason code that applies to the absence.

Absence reasons are defined in the luAbsenceReason lookup table.

Description

Comments added to the absence event.

House

House that the students belong to.

Form

Form that the students are members of.

Tutor Group

Tutor group that the students belong to.

Absent Date From

Starting date for the range of absences.

Defaults to today's date.

Absent Date To

Ending date for the range of absences.

Defaults to today's date.

Surname

Surname of the students.

Preferred

Preferred name of the students.

Gender

Select:

Female to search for only female students
Male to search for only male students
Leave blank to search for all students.

Synergetic ID of the students.

Tagged IDs

Select to display the absence events for the list of tagged community members. See Displaying absence events using tag lists.

Contact Made

Select based on whether the Contact Made field was selected or not:

Ignore. Default. This field is ignored when selecting records.
Yes. Include records where contact has been made.
No. Exclude records where contact has been made.

Contact Received

Select based on whether the Contact Received field was selected or not:

Ignore. Default. This field is ignored when selecting records.
Yes. Include records where you have been contacted regarding the absence.
No. Exclude records where you have been contacted regarding the absence.

Note Made

Select based on whether the Note Made field was selected or not:

Ignore. Default. This field is ignored when selecting records.
Yes. Include records where a note has been made.
No. Exclude records where a note has been made.

Note Received

Select based on whether the Note Rcvd field was selected or not:

Ignore. Default. This field is ignored when selecting records.
Yes. Include records where a note has been received.
No. Exclude records where a note has been received.

Late Arrivals

Check absence events with an Absence Type of Late as follows:

Ignore. Default. This field is ignored when selecting records.
Yes. Include records with an Absence Type of Late.
No. Exclude records with an Absence Type of Late.

Approved

If the Approved flag is shown on the Create Absence Event window, set as follows:

Ignore. Default. This field is ignored when selecting records.
Yes. Include records where the absence is approved.
No. Exclude records where the absence is approved.

Bulk Created Absence

Include records where the records were created using the Absentee Bulk Entry window.

Notification Sent

Select based on whether a notification has been sent or not.