Searching for general ledger accounts

Use the Set General Ledger Search Criteria window to search for general ledger accounts.

See Searching in the Introduction chapter for details on how to use the search tools.

Note: If the general ledger account is not found, click

to add a new general ledger account from this window. See Creating new general ledger accounts.

To open the Set General Ledger Search Criteria window:

Select Module > General Ledger > General Ledger Maintenance from the main menu.
The Set General Ledger Search Criteria window is displayed.

Tip: You can also access General Ledger functions by clicking .
Type in the information you know about the general ledger account or group of accounts.

Field	Description
G/L Year	General ledger year that the general ledger accounts apply to. The G/L Year is always derived from the year part of the date of the end of financial year. For example, all financial transactions ending 31/12/2014 will be referenced with G/L Year 2014.
G/L Code	General ledger codes uniquely identify the general ledger account. See General ledger codes.
Description	Enter all or part of the description of the general ledger code.
COA Code	Search for COA code. Note: COA codes can be set up against G/L codes and are usually part of the G/L Code.
Cost Centre	Search for all G/L accounts belonging to the same cost centre.
Division	Search for all G/L accounts belonging to the same division. Note: Divisions can be set up against cost centres. That is, cost centres belong to divisions.
Sub Allocation Code	Further filter G/L journals, for the selected G/L Year, if sub-allocations are set up for this G/L account.
Gov't Return Category	Search for all G/L accounts based on the category defined by your governing body used when preparing your organisation's annual financial return. See the Gov't Return Category field on the General tab of General Ledger Maintenance. See General Ledger Maintenance - General tab.
Active G/L	Select: Yes to search only for active accounts. No to search only for inactive accounts. Ignore to search for both active and inactive accounts.

Field

Description

G/L Year

General ledger year that the general ledger accounts apply to.

The G/L Year is always derived from the year part of the date of the end of financial year. For example, all financial transactions ending 31/12/2014 will be referenced with G/L Year 2014.

G/L Code

General ledger codes uniquely identify the general ledger account. See General ledger codes.

Description

Enter all or part of the description of the general ledger code.

COA Code

Search for COA code.

Note: COA codes can be set up against G/L codes and are usually part of the G/L Code.

Cost Centre

Search for all G/L accounts belonging to the same cost centre.

Division

Search for all G/L accounts belonging to the same division.

Note: Divisions can be set up against cost centres. That is, cost centres belong to divisions.

Sub Allocation Code

Further filter G/L journals, for the selected G/L Year, if sub-allocations are set up for this G/L account.

Gov't Return Category

Search for all G/L accounts based on the category defined by your governing body used when preparing your organisation's annual financial return.

See the Gov't Return Category field on the General tab of General Ledger Maintenance. See General Ledger Maintenance - General tab.

Active G/L

Select:

Yes to search only for active accounts.
No to search only for inactive accounts.
Ignore to search for both active and inactive accounts.