Deposit Code

This is a drop-down list of all deposit codes that have been entered in Maintaining enrolment deposit definitions. The code description displays to the right of this field in blue text.

You can view or edit deposit codes by launching into the Enrolment Deposit Definitions Maintenance program.

Amount

This is the Default Amount that was entered against the deposit code in Maintaining enrolment deposit definitions.

Note: If you subsequently change the deposit code or default amount on the master file after you create this record, the changes are not reflected on the deposit here.

Amount Owed

If Refundable is selected, this defaults to the same as the Amount field and reflects the total amount of the deposit that has not yet been paid back to the drawer. When you enter a repayment, this amount is updated automatically.

Tax Code

The tax code of the deposit.

Student Based

Determines whether the Student or Contact tab is displayed. See Enrolment Deposits Maintenance - Student (or Contact) tab.

Note: This field is not editable.

Refundable

If selected, this deposit is to be repaid. For example, when the drawer's last student leaves the school.

Note: This field is only maintainable in Maintaining enrolment deposit definitions.

Original Date

Date the deposit was created.

Finalised Date

Date the deposit was completed or repaid.

Drawer

Name of the person who made the original payment.

Posting No

Posting number of the deposit's creation (if via Cash Receipts).

Receipt No

Receipt number of the deposit's creation (if via Cash Receipts).

Donate Deposit

This allows or disallows donation of the deposit to a fund. If deposits are to be donated then the fund to donate to can be set in Maintaining enrolment deposits.

If this is selected, when there is a repayment to be made, the amount is automatically donated to the fund through a general ledger transfer. You can override this when you make a repayment. See Refunding enrolment deposits.

Certificate Printed

Select this field to indicate you have printed a certificate for the deposit.

Fund

Fund to donate deposit to, if Donate Deposit selected.

View or edit deposit codes by launching into the Enrolment Deposit Definitions Maintenance program. See Maintaining enrolment deposit definitions.

This will allow you to edit the Amount and Amount Owed fields directly.

Note: This button only appears if the Amount and Amount Owed fields are not editable.

This will save any changes you have made to the Amount and Amount Owed fields, and make them non-editable.

Note: This button only appears if the Amount and Amount Owed fields are editable.