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Events Maintenance - Event tab

Use the Event tab to maintain key details about the event.

Note: You can assign security meanings to event types to determine who can view events. See the luEventType lookup table in the System maintenance manual.

Opening the Event tab

Events Maintenance - Event tab key fields and buttons

Fields

Field

Description

Description

Description of event, added when creating the event.

Type

Type of event, or event group.

Event types are maintained in the luEventType lookup table. See luEventType lookup table in the System maintenance manual.

Attire

Type of attire required for the event. See luAttire lookup table in the System maintenance manual.

Event Date From

Date the event starts.

Event Date To

Date the event finishes.

Invite Date

Date that invitations to the event are to be sent.

RSVP

Date that people have been requested to respond by.

Costs

If a cost applies to the event, this shows the cost of the different types of ticket. You set the prices of the tickets on the Attributes tab.

Max Attendance

Maximum number that can attend the event.

This usually applies if the venue has a limit on the number of people that can use it.

Tables Of

Number of people that can be seated at each table.

Max Tickets per Attendee

Maximum number of tickets an individual attendee can reserve through the Community Portal.

Tickets Allocated

Number of tickets to the event that have been allocated so far.

This is calculated from the Current Attendees tab, and is updated each time you add a new attendee.

Comment

Free form comment about the event.

Event Concluded

Click Mark as Concluded to set the flag, once the event has been completed.

This moves all current attendees to the Past attendees tab and changes the button to Mark as NOT Concluded.

You can click Mark as NOT Concluded at a later date to reverse the status of the event. This returns past attendees to the Current attendees tab and allows you to add additional attendees per usual.

You can then mark the event as concluded again, and, if the Bulk Movable flag is selected, you can transfer current attendees to past attendees.

Buttons

Button

Description

Mark as Concluded button

Mark the event as having been concluded.

This moves all current attendees to the Past Attendees tab.

Note: You need to deselect the Show on Web Site and Available in Public fields on the Web tab before the event can be concluded. See Events Maintenance - Web tab.

Print only template

Change the status of a concluded event back to not concluded so that you can add additional people to the event afterwards. You cannot add attendees to a concluded event otherwise.

Last modified: 20/12/2016 3:36:34 PM

See Also

Maintaining events

Searching for events

Creating new events

Deleting events

Events Maintenance - Location tab

Events Maintenance - Organisers/Staff tab

Events Maintenance - Web tab

Events Maintenance - Attributes tab

Events Maintenance - Current Attendees tab

Events Maintenance - Past Attendees tab

Events Maintenance - User Forms tab

Events Maintenance - DocMan tab

© 2017 Synergetic Management Systems. Published 20 July 2017.

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