Class timetabling Primary Time videos

The following videos are:

• organised based on class timetabling functions
• hosted on YouTube.

Click on one of the links to watch a video using YouTube.

Also see:

• Considerations when displaying Primary Time videos
• Available Primary Time videos
• General Primary Time videos
• Yard duty Primary Time videos.

To watch videos based on class timetabling functions, see:

1. Defining timetable structures:
   • Maintaining days, periods and breaks:
     • Primary Time basic data menu (periods and breaks)
     • Primary Time basic data menu (preventing doubles, triples and quadruples spanning breaks) (Advanced).
   • Maintaining specialist teachers:
     • Adding specialist teachers manually in Primary Time
     • Creating a list of specialist teachers from Synergetic for Primary Time (Advanced)
     • Importing specialist teachers into Primary Time
     • Importing specialist teachers into Primary Time, highlighting problems
     • Updating specialist teacher details in Primary Time
     • Setting specialist teacher availability in Primary Time, assemblies (Advanced)
     • Setting specialist teacher availability in Primary Time, part-time teacher (Advanced)
     • Deleting specialist teachers with existing timetabling and yard duties from Primary Time (Advanced)
     • Setting the availability of several specialist teachers in Primary Time (Advanced)
     • Setting specialist teacher availability quickly in Primary Time, part-time teacher (Advanced)
     • Modifying teachers in Primary Time
     • Exporting teachers to Excel from the Teachers window in Primary Time (Advanced).
   • Maintaining specialist rooms:
     • Adding specialist rooms manually in Primary Time
     • Importing specialist rooms into Primary Time
     • Setting the availability of specialist rooms in Primary Time (Advanced)
     • Modifying rooms in Primary Time
     • Exporting rooms to Excel from the Rooms window in Primary Time (Advanced).
   • Maintaining year groups:
     • Adding year groups manually in Primary Time
     • Importing year groups into Primary Time
     • Moving difficult-scheduling year groups up in the order in Primary Time (Advanced).
   • Maintaining specialist subjects:
     • Adding specialist subjects manually in Primary Time
     • Importing specialist subjects into Primary Time.
   • Maintaining consecutive year groups:
     • Adding consecutive year groups in Primary Time (Advanced)
     • Adding extra consecutive year groups in Primary Time (Advanced).
2. Defining curriculums:
   • Navigating curriculum:
     • Using the Allocation menu.
   • Allocating subjects, teachers and rooms to year groups:
     • Removing data from the Year Group Allocation tab in Primary Time
     • Copying removed data from the Year Group Allocation tab in Primary Time (Advanced)
     • Inserting subjects on the Year Group Allocation tab in Primary Time
     • Inserting subjects on the Year Group Allocation tab in Primary Time, 6A
     • Deleting subjects on the Year Group Allocation tab in Primary Time
     • Exporting all year group allocations to Excel on the Year Group Allocation tab (Advanced)
     • Defining grade 1 representatives on the Year Group Allocation tab in Primary Time
     • Copying grade 1 representatives on the Year Group Allocation tab in Primary Time
     • Allocating specialist teachers on the Year Group Allocation tab in Primary Time, 6A
     • Creating grades on the Year Group Allocation tab in Primary Time, grade 3 (Advanced)
     • Creating grades on the Year Group Allocation tab in Primary Time, grade 4 (Advanced)
     • Creating grades on the Year Group Allocation tab in Primary Time, grade 2 (Advanced)
     • Creating grades on the Year Group Allocation tab in Primary Time, grade 5 (Advanced)
     • Fixing incorrect teacher codes on the Year Group Allocation tab in Primary Time, part 1 (Advanced)
     • Fixing incorrect teacher codes on the Year Group Allocation tab in Primary Time, part 2 (Advanced).
   • Joining multiple subjects and year groups:
     • Creating joins on the Year Group Allocation tab in Primary Time, 6A
     • Manually placing subjects on the Schedule tab, second time (prep, grade 6 joins)
     • Copying representatives on the Year Group Allocation tab in Primary Time, 6A-6C (Advanced)
     • Allocating representative subjects on the Year Group Allocation tab in Primary Time, prep (Advanced)
     • Allocating representative teachers on the Year Group Allocation tab in Primary Time, prep (Advanced)
     • Adding join rotation subjects on the Year Group Allocation tab in Primary Time, prep (Advanced)
     • Resolving triple time period on the Schedule tab, prep (Advanced).
   • Cross-checking allocations:
     • Using the Cross Check Teacher Allocation window
     • Using the Cross Check Room Allocation window.
3. Scheduling:
   • Using the Schedule tab:
     • The effect of part-time specialist staff on the Schedule tab, Review legend
     • Displaying all year groups on the Schedule tab
     • Exporting schedules to Excel on the Schedule tab.
   • Scheduling manually:
     • Manually placing subjects on the Schedule tab, grade 6 sport join
     • Manually placing subjects on the Schedule tab, prep rotation
     • Reviewing manual joins on the Schedule tab, Review legend (Advanced)
     • Swapping subjects between year groups on the Schedule tab (example 1) (Advanced)
     • Swapping subjects between year groups on the Schedule tab (example 2) (Advanced)
     • Moving subjects to unallocated cells of the same year group on the Schedule tab (Advanced).
   • Scheduling using schedule availability:
     • Scheduling literacy and numeracy programs on the Schedule tab, intro, preps (Advanced)
     • Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 1-2 (Advanced)
     • Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 3-4 (Advanced)
     • Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 5-6 (Advanced)
     • Scheduling assemblies by year group on the Schedule tab, grade 5 (Advanced).
   • Scheduling automatically:
     • Running AutoPlace on the Schedule tab, 6A, Review legend (part 1)
     • Running AutoPlace on the Schedule tab, 6A, Review legend (part 2)
     • Running AutoPlace on the Schedule tab, 3C, Review legend
     • Running AutoPlace on the Schedule tab, prep rotation join (Advanced)
     • Running AutoPlace on the Schedule tab, before using 'not available'
     • Running AutoPlace on the Schedule tab, after using 'not available'
     • Clearing AutoPlace on the Schedule tab, before using 'not available'
     • Clearing AutoPlace on the Schedule tab, after using 'not available'.
   • Reviewing schedules:
     • Recording join details on the Customise tab, prep rotation join
     • Exporting customisations to Excel on the Customise tab (Advanced)
     • Using the Class Preview tab
     • Exporting class details to Excel on the Class Preview tab (Advanced)
     • Using the Teacher Preview tab
     • Exporting teacher class details to Excel on the Teacher Preview tab (Advanced)
     • Using the Exception Preview tab
     • Exporting exception details to Excel on the Exception Preview tab (Advanced).
   • Changing timetables:
     • Setting timetables that apply to several teachers in Primary Time.
4. Outputting timetables:
   • Outputting reports, Master Exception Report to Excel
   • Outputting reports, Master Class Report to Excel for Synergetic
   • Outputting reports, Individual Class Report to Excel
   • Outputting reports, Individual Teacher Report to Excel
   • Outputting reports, Individual Room Report to Excel.

Last modified: 26/09/2014 12:50:14 PM

© 2015 Synergetic Management Systems. Published 17 March 2015.