Updating document details

To update the document details of the document, photo or spreadsheet:

Search for the community member.
For example, search for the student. See Searching for students in the Current students manual.

The student's record is displayed on the Student Maintenance window.
Scroll down to the DocMan bar, if required.
Click the DocMan bar. See Current Student Maintenance - DocMan bar in the Current students manual.
The DocMan bar is expanded.
If required, filter the documents:
- Select the:
  - Classification from the drop-down list.
  - Document Type from the drop-down list.
- Click .
If required, scroll down to the required document.
Click the Edit command link.

The Update Document Details window is displayed.
Update the fields, as required.
Tip: Some web browsers, such as Mozilla Firefox, have extra field editing features. You can drag the icon on the bottom right-hand corner of the Description to adjust the size of the field.

Update Document Details window key fields and buttons

Fields

Field	Description

Source Path	Directory path of the source document, the document name and its file extension if adding a document on a file server or PC. This field is empty if the file has been embedded in the Synergetic database.
Source Date	Date that the source document was created. For example, if you are importing a historical picture you might specify the date when the picture was taken. This defaults to the current date and time for new entries.
Classification	Classification of the document. Document classifications are maintained in the luDocumentClassification lookup table. See Maintaining lookup tables in the Synergetic System maintenance manual.
Source Code	Source of the item. Typical examples include: Archive Magazine Newspaper School Photo. Document sources are maintained in the luDocumentSourceCode lookup table. See Maintaining lookup tables in the Synergetic System maintenance manual.
Source Reference	Cross-reference to the source. For example the name, issue date and page of a newspaper where the photograph appeared.
Description	Meaningful description for the document.

Buttons

Button

Description

Locate and select the document, spreadsheet or photo you want to import.

File Upload window (cut down)

Last modified: 4/10/2012 11:46:54 AM