Filter

Filter the absence events further based on whether they are:

• unexplained
• unexplained with possible sickbay or co-curricular reasons
• confirmed
• expected out/in absence events.

  

The Unexplained Absence Events filters are useful to the administration person working through the students with unexplained absences. As each is explained, the list gets smaller.

Absence Type

Select an absence type to apply to the highlighted records.

Reason

Select a reason to apply to the highlighted records.

Comment

Type in a comment to apply to the highlighted records.

Out Time

The out date and time for the absence event, if relevant (see In/Out below):

• The date is derived from the Absent Date field when creating an absence event.
• The time is derived from the time that the event is recorded for. For example, some organisations record attendance in the morning and the afternoon only. If the Period field is selected, when creating an absence event, the start time of the period is used.

The Out Time is blank when it is not available, such as for Expected In absence events.

In Time

The in date and time for the absence event, if relevant (see In/Out below).

For example, for an Excursion Out and In absence event, the:

• date is derived from the Excursion In Date field
• time is derived from the corresponding Time field.

Per

Period of the absence, if available.

Period 0 is either the:

• home group period
• all day absence
• AM absence, if the roll is marked twice a day at your organisation
• PM absence, if the roll is marked twice a day at your organisation.

Refer to the luAbsencePeriod lookup table. See luAbsencePeriod lookup table in the Synergetic System maintenance manual.

Name

Student's name. The name is formatted as:

<Last name>,<Preferred first name> (<campus><year level>).

Type

The type of absence for the absence event. For example, school camp.

Absence types are defined in the luAbsenceType lookup table.

Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools in the Synergetic Attendance and absence events manual.

AE Type

The type of absence event or mode. For example, absence slips.

In/Out

If available, whether an absence event is either a student:

• expected out (out)
• out (out)
• returning (in)
• arriving late (in)
• whose absence is unexplained (blank)
• who we entered a slip or auto slip for (blank).

Contact Phone

Home phone number for the primary contact (SC1 contact), as specified on the Contacts bar for the student. See Current Student Maintenance - Contacts bar in the Current students manual.

Contact Name

Person who is the primary contact for the student (SC1 contact), as specified on the Contacts tab for the student. See Current Student Maintenance - Contacts bar in the Current students manual.

Reason

Reason code given for the absence, if available.

See the Reason field in the Modify Absence Event window.

Comment

Any extra comments entered about the absence in the Modify Absence Event window.

ID

Synergetic ID of the student.

Click to launch the Create Absence Events window to edit the details for the grid entry. See Create Absence Events window.

Click to delete the entry absence event and remove the entry from the grid.

Note: You cannot delete absence events where there is a linked nonattendance record.

Click to launch the Attendance Details window for the student.

Maint

Click to launch Current Student Maintenance for the student. See Maintaining students in the Current students manual.

Launch the Absence Events Search Criteria window. See Searching for absence events.

Launch the Create Absence Event window to add a new absence event. See Recording an absence event.

Apply values from the Apply to selected records area to the selected grid entries.

Deselect all grid entries and clear selections in the Apply to selected records area.