Current Student Maintenance

Use the Contacts bar to view contact details for existing primary and additional contacts, particularly guardians and parents.

Use Synergetic if you need to add a new contact, as this function is not supported by SynWeb. See Adding new contacts in the Synergetic Current students manual.

To open the Contacts bar:

Select Students > Student Maintenance from the SynWeb main menu.
The Current Student Maintenance Search Criteria window is displayed.
Search for the student. See Searching for students.
The first student's record is displayed on the Current Student Maintenance window. One or more bars are expanded depending on your last session or earlier selections.
Scroll down to the Contacts bar, if required.
Click the Contacts bar.
Tip: You can click anywhere on the bar to open it.

The Contacts bar of the Current Student Maintenance window is expanded.

Field	Description
Contact Type / Description	Type of contact. Values include: SC <number> / Contact <number> SE <number> / Emergency Contact <number>. Note: The SC1 contact is one or more of a student's primary contacts. At schools, the SC1 contact is normally one or both of a student's parents, even if the child does not live with the parent, due to the effect on family position and sibling discounts. Note: When different students have the same SC1 contact, the students are listed as siblings in each other's Siblings bar. The SC1 contact also helps to determine who is displayed in a student's Relations bar.
Contact Name	Contact's name.
Lives With Flag	Selected if the student lives with the contact. Note: In cases of shared custody, more than one contact can have Lives With Flag selected. The first listed Lives With Flag contact is used when extracting information from Synergetic for surveys that require a single address for a student (for example, DEST survey).
Parent	Selected if the contact is a parent. Note: The parent contact is the person who is the parent from your organisation's perspective, not necessarily the natural parent. For example, if both parents are deceased and the uncle has custody and is as involved as a natural parent would be, then the uncle should be selected as the parent. Selecting this flag adds the contact to the @PC (parent) constituency. They become a Past Parent (PP) or member of the @SCOC constituency if not selected.
Mail	Selected if the contact wants to receive mail from your organisation regarding this student.
Reports	Selected if the contact wants to receive reports for this student.
Primary	Selected if addressing this person only and not their spouse. Note: Use to suppress communication with a partner if they are not relevant from your organisation's perspective for this student. For example, a de-facto partner or non-natural parents.
ID	Synergetic ID of the community member.

Field

Description

Contact Type / Description

Type of contact. Values include:

SC <number> / Contact <number>
SE <number> / Emergency Contact <number>.
Note: The SC1 contact is one or more of a student's primary contacts. At schools, the SC1 contact is normally one or both of a student's parents, even if the child does not live with the parent, due to the effect on family position and sibling discounts.

Note: When different students have the same SC1 contact, the students are listed as siblings in each other's Siblings bar. The SC1 contact also helps to determine who is displayed in a student's Relations bar.

Contact Name

Contact's name.

Lives With Flag

Selected if the student lives with the contact.

Note: In cases of shared custody, more than one contact can have Lives With Flag selected. The first listed Lives With Flag contact is used when extracting information from Synergetic for surveys that require a single address for a student (for example, DEST survey).

Parent

Selected if the contact is a parent.

Note: The parent contact is the person who is the parent from your organisation's perspective, not necessarily the natural parent. For example, if both parents are deceased and the uncle has custody and is as involved as a natural parent would be, then the uncle should be selected as the parent.

Selecting this flag adds the contact to the @PC (parent) constituency. They become a Past Parent (PP) or member of the @SCOC constituency if not selected.

Mail

Selected if the contact wants to receive mail from your organisation regarding this student.

Reports

Selected if the contact wants to receive reports for this student.

Primary

Selected if addressing this person only and not their spouse.

Note: Use to suppress communication with a partner if they are not relevant from your organisation's perspective for this student. For example, a de-facto partner or non-natural parents.

Synergetic ID of the community member.

Button	Description
	Navigate between the selected students.
	Display the Current Student Maintenance Search Criteria window. You can update the search criteria and search for new students. See Searching for students.
	Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.
	Create a new task relating to the current student. See Managing tasks in the Introduction manual.

Button

Description

Navigate between the selected students.

Available students

Display the Current Student Maintenance Search Criteria window.

Current Student Maintenance Search Criteria (synweb, cut down)

You can update the search criteria and search for new students. See Searching for students.

Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.

Create a new task relating to the current student. See Managing tasks in the Introduction manual.

Current Student Maintenance - Contacts bar