Future Student Maintenance - Accommodation tab

You can nominate who a student could stay with, based on the student's contacts that are specified on the Contacts tab of Future Student Maintenance. See Future Student Maintenance - Contacts tab.

Contacts are useful because key information is already set up, such as telephone numbers and addresses.

In the following example, Greg Balfour is staying with Mr and Mrs Jones. The limitation of the Lives With flag is that there is no accompanying information about the home stay, such as when Greg is staying with them.

To open the Contacts sub-tab:

Select Module > Future Students > Future Student Maintenance from the main menu.
The Set Future Student Search Criteria window is displayed.

Tip: You can also access the future student functions by clicking .
Select the future student. See Searching for future students.
Click the Accommodation tab.
The Accommodation sub-tab of the Future Student Maintenance window is displayed.
Click the Contacts sub-tab.
The Contacts sub-tab of the Accommodation tab of the Future Student Maintenance window is displayed.

Future Student Maintenance - Accommodation tab - Contacts sub-tab key fields and buttons

Field	Description
Description	Name of the contact that the student either: could stay with is booked to stay with. Defaults to the following format: Surname, First Name. Note: The contacts are sorted alphabetically. We recommend you develop your own naming standards, if you do not use the default format.
Location	Location of the parent of the contact's accommodation object. For example, Accommodation -> External Accommodation -> Student Contacts has been set up as the parent object of all student contacts. Student Contacts is the parent object of the Helen Jones accommodation record.
Status	Status code from the booking. The status codes are maintained in the luObjectBookingStatus lookup table. See luObjectBookingStatus lookup table in the System maintenance manual.
Number	Object number of the accommodation object selected. This value comes from the General tab of Object Maintenance. In the following example, the object number for the Jones, Helen accommodation object is highlighted.

Field

Description

Name of the contact that the student either:

could stay with
is booked to stay with.

Defaults to the following format: Surname, First Name.

Note: The contacts are sorted alphabetically. We recommend you develop your own naming standards, if you do not use the default format.
Object Search window (cut down)

Location

Location of the parent of the contact's accommodation object.

For example, Accommodation -> External Accommodation -> Student Contacts has been set up as the parent object of all student contacts.

Object Search (cut down)

Student Contacts is the parent object of the Helen Jones accommodation record.

Object Search window (cut down)

Status

Status code from the booking.

The status codes are maintained in the luObjectBookingStatus lookup table. See luObjectBookingStatus lookup table in the System maintenance manual.

Number

Object number of the accommodation object selected.

This value comes from the General tab of Object Maintenance. In the following example, the object number for the Jones, Helen accommodation object is highlighted.

Object Maintenance window (cut down)

Button	Description
	Nominate contacts the student could stay with. See Linking contacts that a student could stay with.
	Open the accommodation record for the contact in Object Maintenance. See Maintaining objects in the Objects manual. Tip: Double click on the selected record to open it.
	Book the student's accommodation with the selected contact. See Booking accommodation with a student's contact. Note: First create an accommodation record. See the button above.

Button

Description