Job Position Maintenance - Notifications tab

Notifications can be automatically sent to staff when certain events occur. For example, you can set up notifications to automatically inform the Human resources department when a staff member's performance review is coming up. Currently, Synergetic sends all notifications via email.

Use the Notifications tab to view and maintain notifications for job positions. Notifications are displayed in the grid:

Specific notifications can override default notifications, so the default notification no longer applies to the selected job position. For example, the default notification may notify the Human resources manager of impending performance reviews. A specific notification for the Senior Management job position may override this default notification and instead notify the CEO. If the specific notification does not override the default one, both notifications are used. That is, both the Human resources manager and the CEO are notified of the impending job review.

To open the Notifications tab:

Select Module > Human Resources > Job Position Maintenance from the main menu.
The General tab of the Job Position Maintenance window is displayed.
Click the Notifications tab.
The Notifications tab of the Job Position Maintenance window is displayed.

Field	Description
Show All Defaults	Select to display all default notifications, even those which have been overridden by specific notifications.

Field

Description

Show All Defaults

Select to display all default notifications, even those which have been overridden by specific notifications.

Field	Description
Notification Type	Type of notification. This controls the events Synergetic detects, such as impending performance reviews or personal development applications. Note: Notification types are maintained in the luJobPositionNotificationTypes lookup table. See luJobPositionNotificationTypes lookup table in the System maintenance manual.
Campus	Campus for which the notification applies. Note: If no campus is selected, the notification applies to all campuses.
Destination	Staff member or job position that the notification email will be sent to, such as: Class Learning Area - all staff in the specified learning area. Head of Campus - the staff member designated as Head of Campus for the specified campus. Job Position - all staff members in the specified job position. ReportsTo - the staff member who the job position is set to report to. See Job Position Maintenance - General tab. Staff ID - a specific staff member. For example, notification regarding personal development applications can be sent to the head of Human resources. Note: Destination types are maintained in the luJobPositionNotificationDestinations lookup table. See Maintaining lookup tables in the System maintenance manual.
Destination Detail	Further detail on the destination. For example a specific job position or staff member.
Override	Select to override the default notification of this type and campus for the currently selected job position. This does not affect the default notification for any other job position. Note: Any default notifications with the same Notification Type and Campus as the overriding local notification are hidden from the grid unless Show All Defaults is selected.

Field

Description

Notification Type

Type of notification. This controls the events Synergetic detects, such as impending performance reviews or personal development applications.

Note: Notification types are maintained in the luJobPositionNotificationTypes lookup table. See luJobPositionNotificationTypes lookup table in the System maintenance manual.

Campus

Campus for which the notification applies.

Note: If no campus is selected, the notification applies to all campuses.

Destination

Staff member or job position that the notification email will be sent to, such as:

Class Learning Area - all staff in the specified learning area.
Head of Campus - the staff member designated as Head of Campus for the specified campus.
Job Position - all staff members in the specified job position.
ReportsTo - the staff member who the job position is set to report to. See Job Position Maintenance - General tab.
Staff ID - a specific staff member.

For example, notification regarding personal development applications can be sent to the head of Human resources.

Note: Destination types are maintained in the luJobPositionNotificationDestinations lookup table. See Maintaining lookup tables in the System maintenance manual.

Destination Detail

Further detail on the destination. For example a specific job position or staff member.

Override

Select to override the default notification of this type and campus for the currently selected job position. This does not affect the default notification for any other job position.

Note: Any default notifications with the same Notification Type and Campus as the overriding local notification are hidden from the grid unless Show All Defaults is selected.

Button	Description
	Create a new specific notification. Note: Notifications created in this window only apply to the currently selected job position. To create notifications that apply to all job positions, click .
	Modify the selected specific notification. Note: You cannot modify default notifications in this window. To modify default notifications, click .
	Remove the selected specific notification. Note: You cannot delete default notifications in this window. To delete default notifications, click .
	Launch the Default Notifications window to add, modify or delete default notifications. See Default Notifications window.

Button

Description

Create a new specific notification.

Add New Notification window

Note: Notifications created in this window only apply to the currently selected job position. To create notifications that apply to all job positions, click .

Modify the selected specific notification.

Note: You cannot modify default notifications in this window. To modify default notifications, click .

Remove the selected specific notification.

Note: You cannot delete default notifications in this window. To delete default notifications, click .

Launch the Default Notifications window to add, modify or delete default notifications. See Default Notifications window.