Item Maintenance - Receipts tab

When stock is delivered to a business unit you can record the delivery as a receipt.

To open the Receipts tab:

Select Module > Sales > Item Maintenance from the main menu.
The Set Item Search Criteria window is displayed.

Tip: You can also access the Sales functions by clicking .
Select the item. See Searching for items.
The Item tab of the Item Maintenance window is displayed.
Click the Receipts tab.
The Receipts tab of the Item Maintenance window is displayed.


Field	Description
Date	Date the goods were received.
Qty Rcvd	Unit quantity received. For example, if you receive 5 boxes of pencils and each box contains 25 units (individual pencils) the Qty Rcvd is 125.
Unit Cost	Unit cost for the purchased item.
Qty Stock	Units of stock received. Note: This is usually equal to Qty Rcvd.
Extended Cost	Extended cost of the goods supplied, calculated by multiplying the quantity received and the unit cost.
Order No	Purchase order number.
Line	Line number on the purchase order.
Creditor ID and name	Synergetic identifier and name of the; supplier that you normally order this stock item from owner of the stock if this is a consignment item.
TransactionCode	Transaction code of the receipt, indicating whether it is an adjustment or a standard receipt. This code is written after a stocktake is closed off.
AdjustmentSubCode	Code indicating the type of adjustment, if applicable.
Stocktake Flag	Indicates whether the selected record exists against a closed off stocktake.
Post Src	How the amount was paid. For example: DEBCHG is offset to your debtors account CRDINV is paid using Creditors.
Post No	Posting number of the creditor's invoice on debtor charges posting.
Invoice Number	If the invoice has been received, the invoice number and date is populated.
Delivery Docket No	The docket number for the order's delivery.
Comment	Comment for the receipt.
Seq	Field	Description
	ItemReceipt	Unique identifier generated for the receipt.
	CreditorTrans	Creditor transaction identifier generated for the invoice.
	ItemStocktake	Identifier linking stocktake to the relevant journal entry.
	GL Journal	Identifier generated for G/L allocations when goods are received.

Field

Description

Date

Date the goods were received.

Qty Rcvd

Unit quantity received. For example, if you receive 5 boxes of pencils and each box contains 25 units (individual pencils) the Qty Rcvd is 125.

Unit Cost

Unit cost for the purchased item.

Qty Stock

Units of stock received.

Note: This is usually equal to Qty Rcvd.

Extended Cost

Extended cost of the goods supplied, calculated by multiplying the quantity received and the unit cost.

Order No

Purchase order number.

Line

Line number on the purchase order.

Creditor ID and name

Synergetic identifier and name of the;

supplier that you normally order this stock item from
owner of the stock if this is a consignment item.

TransactionCode

Transaction code of the receipt, indicating whether it is an adjustment or a standard receipt. This code is written after a stocktake is closed off.

AdjustmentSubCode

Code indicating the type of adjustment, if applicable.

Stocktake Flag

Indicates whether the selected record exists against a closed off stocktake.

Post Src

How the amount was paid. For example:

DEBCHG is offset to your debtors account
CRDINV is paid using Creditors.

Post No

Posting number of the creditor's invoice on debtor charges posting.

Invoice Number

If the invoice has been received, the invoice number and date is populated.

Delivery Docket No

The docket number for the order's delivery.

Comment

Comment for the receipt.

Seq

Field

Description

ItemReceipt

Unique identifier generated for the receipt.

CreditorTrans

Creditor transaction identifier generated for the invoice.

ItemStocktake

Identifier linking stocktake to the relevant journal entry.

GL Journal

Identifier generated for G/L allocations when goods are received.

Button	Description
	Add a new stock receipt. See Manually receipting stock.
	Modify an existing stock receipt. The Modify Stock Receipts window is almost identical to the Receive Item Stock window. See Manually receipting stock.
	Delete the highlighted stock receipt.
	Transfer stock to another business unit.

Button

Description

Add a new stock receipt. See Manually receipting stock.

Modify an existing stock receipt.

Modify Stock Receipts window

The Modify Stock Receipts window is almost identical to the Receive Item Stock window. See Manually receipting stock.

Delete the highlighted stock receipt.

Transfer stock to another business unit.

Stock Transfer window