Creating accommodation bookings

The Accommodation maintenance system in SynWeb allows you to create and maintain accommodation bookings in two ways: a normal accommodation booking and a calendar accommodation booking. You can use either or both systems, depending on your requirements.

A normal accommodation booking allows you to:

create bookings for either individuals or groups
reserve several different rooms within a single booking
allocate rooms to guests either automatically or per-guest
upload information about the guests such as their name and room preference.

A calendar accommodation booking allows you to:

view existing bookings and their statuses at a glance
quickly create a booking for one room
easily modify a booking's time, duration and location

The calendar accommodation booking system cannot:

book multiple rooms at a time
record information about the guests in the booking.

Note: The accommodation maintenance features are designed to primarily cater for bookings that stretch multiple days. For example, a conference or student exchange. If you want to book a room for single-day use, such as booking a lecture theatre to show a movie, use the Object Bookings feature. See Managing bookings.

How to create an accommodation booking

Both booking systems follow a standard process for creating an accommodation booking:

Process	Information entered	See...
View accommodation availability	Check availability of rooms for the booking.	Accommodation Availability window Accommodation Calendar window
Create an accommodation booking	Enter basic information about the booking including: Check In and Check Out dates the person who made the booking the type of room booked the number of rooms required.	Creating new bookings Creating bookings from the Accommodation Calendar window
Enter specific guest information	Enter guest names by: Manually linking a guest to a community member Uploading a list of guests.	Creating new bookings Creating a new community member Uploading guest lists
Confirm the accommodation booking	Set the booking status to confirmed.	Confirming accommodation bookings
Allocate a room to the booking	Associate the booking with a specific accommodation object.	Allocating rooms
Check guests in and out	Set the status of individuals or groups to Checked In or Checked Out.	Checking in guests Checking out guests

Last modified: 9/08/2014 2:43:29 PM