ID

ID of the community member whose documents are to be displayed.

Tagged IDs

Select to display documents for tagged community members.

Group by ID

Select to list the documents grouped by community member ID.

Search for a community member ID.

Switch to the Tag List window.

Students Only

Select to only show student records.

Note: Selecting this field displays the Send to Parents field in the Document Actions area.

Campus

Campus that the student belongs to.

Sub School

Sub school that the student belongs to.

Year Level

Year level that the student belongs to.

Classification

Classification of the documents to be displayed. Access to documents can be restricted based on user security levels.

Select the classification from the drop-down list to filter the documents displayed.

Document Type

Type of document. For example:

• Microsoft Word Document
• JPG Photo
• Adobe Acrobat File
• Microsoft Excel Spreadsheet.

Note: The document types set up are those that are used at your organisation.

Select the type of document from the drop-down list to filter the documents displayed.

Description

Filter the documents to those which have the typed words in the description.

Source Reference

Filter the documents to those which have the typed words in the source reference.

From

Show documents added after this date.

Select to show all documents added before the To date.

To

Show documents added before this date.

Select to show all documents added after the From date.

Send to parents

If this field is selected, the email is to be sent to the parents or guardians of the listed recipients. See Sending emails from a grid.

Note: When this field is selected the parent records will be marked with a "+" in the Merge fields area.

Open the document selected in the grid area.

Print the document selected in the grid area using the default printer settings for its document type.

Print all of the documents in the grid using the default printer settings for the document types.

Email the selected document using the Send Email(s) window. See Using the Send Email(s) window in the Introduction manual.

Email all of the documents in the grid using the Send Email(s) window. See Using the Send Email(s) window in the Introduction manual.

Add the community member associated with the current document to the tag list.

Add all community members associated with documents currently displayed in the grid to the tag list.