Co-Curricular Maintenance

Note: The information displayed depends on which category is selected in the co-curricular selector.
SubjectClassCategory Levels (synweb example)

SubjectClassCategory Levels (synweb example)

Note: When a co-curricular activity is scheduled the schedule records for the staff members assigned to the co-curricular activity are automatically updated in Staff Schedule Maintenance. See Maintaining co-curricular activities.in the Synergetic Curriculum manual.

To open the Schedule bar:

Select Curriculum > Co-Curricular Maintenance from the SynWeb main menu.
Note: Your organisation may have several Co-Curricular Maintenance modules. Select the module that relates to the co-curricular program you want to maintain.

The Set Co-Curricular Search Criteria window is displayed.
Search for the co-curricular program. See Searching for co-curricular programs.
Click the Schedule bar.
Tip: You can click anywhere on a navigation bar other than the caption to open it.

The Schedule bar of the Co-Curricular Maintenance window is displayed.

Note: You need permissions to the AllFilters security resources to view the All category. See the Group/User Security Maintenance - Groups View in the Synergetic System maintenance manual.

Field	Description
Campus	Select to filter by campus.
Event Type	Select to filter by event type.
Number of Students From/To	Select to filter based on a number range of students in the event.
Number of Restricted Students From/To	Select to filter based on a number range of restricted students in the event.
Year Level	Select to filter by year level.
Age Group	Select to filter by age group.
Date From/To	Select to filter by the date of the event.
Team Confirmed	Select to filter based on whether the team or group has been confirmed.
Attendances Entered	Select to filter based on whether attendances have been marked.
Results Entered	Select to filter based on whether results have been entered.
Show	Select to filter by category level. See Understanding co-curricular terminology.

Field

Description

Campus

Select to filter by campus.

Event Type

Select to filter by event type.

Number of Students From/To

Select to filter based on a number range of students in the event.

Number of Restricted Students From/To

Select to filter based on a number range of restricted students in the event.

Year Level

Select to filter by year level.

Age Group

Select to filter by age group.

Date From/To

Select to filter by the date of the event.

Team Confirmed

Select to filter based on whether the team or group has been confirmed.

Attendances Entered

Select to filter based on whether attendances have been marked.

Results Entered

Select to filter based on whether results have been entered.

Show

Select to filter by category level. See Understanding co-curricular terminology.

Button	Description
	Clear selected filters.
	Search for students based on current filter selections.

Button

Description

Clear selected filters.

search button (synweb)

Search for students based on current filter selections.

Note: Category fields are only visible when the All category is selected in the co-curricular selector.

Field	Description
Category one	Level one co-curricular category. For example, Sport.
Category two	Level two co-curricular category. For example, Squad.
Category three	Level three co-curricular category. For example, Team.
Date	Date of the event.
Time	Time of the event.
Staff	Staff member responsible for managing the event.
Event Type	Type of event. For example, Live match. See the luStaffScheduleTypes lookup table.
Comment	Comment about the event.
Students	Number of students in the event.
Confirmed	Whether the co-curricular team or group has been confirmed for the event.
Attendance	Whether the co-curricular team or group has attended the event.
Opponent	If the event is a competition, the opponent for the event.
Match Notes	Training notes related to the event.
Results	Results of the event.

Field

Description

Category one

Level one co-curricular category. For example, Sport.

Category two

Level two co-curricular category. For example, Squad.

Category three

Level three co-curricular category. For example, Team.

Date

Date of the event.

Time

Time of the event.

Staff

Staff member responsible for managing the event.

Event Type

Type of event. For example, Live match. See the luStaffScheduleTypes lookup table.

Comment

Comment about the event.

Students

Number of students in the event.

Confirmed

Whether the co-curricular team or group has been confirmed for the event.

Attendance

Whether the co-curricular team or group has attended the event.

Opponent

If the event is a competition, the opponent for the event.

Match Notes

Training notes related to the event.

Results

Results of the event.

Button	Description
	Add a new co-curricular event. See Scheduling co-curricular events.
	Delete the selected event.
	Launch the Edit Schedule window to edit the details of the scheduled event.
	Remove all scheduled co-curricular events.
	Reset team confirmations including any medical read confirmations for the selected co-curricular event.
	Launch the Send Email window to email the staff member responsible for the co-curricular program. See Sending emails and SMS messages from grids in the Introduction manual.

Button

Description

Add a new co-curricular event. See Scheduling co-curricular events.

Delete the selected event.

Launch the Edit Schedule window to edit the details of the scheduled event.

Edit schedule window (synweb)

Remove all scheduled co-curricular events.

Reset team confirmations including any medical read confirmations for the selected co-curricular event.

Launch the Send Email window to email the staff member responsible for the co-curricular program. See Sending emails and SMS messages from grids in the Introduction manual.

Field	Description
Name	Name of the student.
Position	Role of the student in the co-curricular event.
Restricted	Whether the student has a restricted activity or medical alert Medical alert icon to display medical condition details Tip: You can define the severity including the displayed colour using the luMedicalConditionSeverity lookup table. See the luMedicalConditionSeverity lookup table in the Synergetic System maintenance manual. Restricted activities icon to display restricted activity details. Note: You can determine which medical alerts are displayed in SynWeb using the Visibility field on the Condition sub-tab of the Medical Condition tab. See the Medical Maintenance - Medical Condition tab - Condition sub-tab in the Synergetic Medical details manual.
Medical Read	Date the student's medical record was read.
Attended	Whether the student attended the co-curricular event.
ID	Community ID of the student.

Field

Description

Name

Name of the student.

Position

Role of the student in the co-curricular event.

Restricted

Whether the student has a restricted activity or medical alert

Medical alert icon to display medical condition details

Medical condition details (Sports Maintenance, synweb)

Tip: You can define the severity including the displayed colour using the luMedicalConditionSeverity lookup table. See the luMedicalConditionSeverity lookup table in the Synergetic System maintenance manual.

Restricted activities icon to display restricted activity details.

Restricted activities (Sports Maintenance - Schedule tab, synweb).gif

Note: You can determine which medical alerts are displayed in SynWeb using the Visibility field on the Condition sub-tab of the Medical Condition tab. See the Medical Maintenance - Medical Condition tab - Condition sub-tab in the Synergetic Medical details manual.

Medical Read

Date the student's medical record was read.

Attended

Whether the student attended the co-curricular event.

Community ID of the student.

Button	Description
	Delete the selected co-curricular event.
	Enter attendance for the scheduled co-curricular event.
	Launch the Confirm Team window to confirm the selected co-curricular team. Note: You cannot confirm the team until all medical notifications in the Restricted field have been marked as read.

Button

Description

Delete the selected co-curricular event.

Enter attendance for the scheduled co-curricular event.

Launch the Confirm Team window to confirm the selected co-curricular team.

Confirm team (Co-Curricular Maintenance - Schedule bar, synweb, cut-down)

Note: You cannot confirm the team until all medical notifications in the Restricted field have been marked as read.