Campus

Student's campus.

Year Level

Student year level.

For NZ MOE roll returns, the Year Level is used for the current year level.

Schooling Year Offset

Schooling year offset against the year level, if the student has advanced, skipped or repeated a year level.

For example, a student that has:

• advanced a year level has an offset of -1
• repeated a year level has an offset of +1.

For NZ MOE roll returns, the Year Level and Schooling Year Offset are used to determine a student's funding year level. See Funding year levels in the Roll returns manual.

Boarder

Student's residential status. Typical values include:

• Boarder
• Day Student
• Home Stay.

Note: Maintain the values in the luBoarder lookup table. See Maintaining lookup tables in the System maintenance manual.

For NZ MOE roll returns, the boarding status of students is required. That is, whether or not they are a boarder. This also affects the student's zoning status; a student boarding at the school hostel cannot be out-of-zone, so Zone Status is set to Not applicable. See Current Student Maintenance - NZMOE tab, Zone status in the Roll returns manual.

FTE

Full-time equivalent, if student is not full-time.

For NZ MOE roll returns, the:

• FTE is used to determine a student's part-time or full-time status when fixing errors. See Roll return errors and warnings in the Roll returns manual.
• FTE is calculated by adding together class contact hours, dividing by 20 and rounding to one decimal point.
• FTE must 1.0 for all students in Years 1-8 and all students aged <16 in Year 9 above unless the student is an external student.

Status

Student's status. Typical values include:

• Exchange
• Leaving
• Left
• Leave of Absence
• New Student
• Normal
• Repeating
• Exempt
• External.

These values are defined by your organisation. See luStudentStatus lookup table in the System maintenance manual.

See Creating new academic years in the Curriculum manual.

Note: Leave of absence students are not transferred from current students to past students.
When a leave of absence student returns, change their status back to normal, and clear the leaving and returning date fields.

Leaving Date

Date the student left your organisation if applicable.

Note: Students either appear on reports or not based on their leaving date.
You can use this field when transferring current students to past students. See Transferring a group of current students to past students in the Current students or Next year process manual.

For NZ MOE roll returns:

• The Leaving Date is used for the student's date of last attendance.
• School leavers whose Reason is L (end of schooling), E (granted early exemption) or X (expelled) must have a Leaving Date between 1st March last year and 28th February of the current year (inclusive).

The Important Data Change window is displayed when the field is changed in New Zealand schools.

Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).

Note: If the student's status is set as Leaving and a date is entered in this field, once this date has passed their status is automatically changed to Left.

Reason

Reason the student left your organisation, if applicable.

For roll returns, the Reason is important as many of the roll return errors depend on this field to determine whether a student is still attending or whether they have left. See Reason for leaving in the Roll returns manual.

Post School Activity

Intended activity of the student after leaving your organisation.

This is used for NZ MOE roll returns. This only applies if the Reason is either:

• L (end of schooling), O (gone overseas) or X (expelled), and they are over 16 years of age
• E (early exemption) and they are 15. See Post school activity in the Roll returns manual.