Using the calendar

Use the Calendar to view appointments including:

class timetables
events
parent teacher interviews
object bookings
staff scheduled appointments
non-teaching days.
Note: You can only view appointments using the Calendar. For information about maintaining appointments, see Maintaining calendar memberships.

Opening the Calendar

Calendar key fields and buttons

Fields

Field

Description

Calendar

Select a day to display the day in the main calendar.

Range tab fields

Field

Description

Display Range

Select the display range of the calendar. You can select:

day
work week
week
month.

Zoom tab fields

Note: Zoom fields are not available when the calendar is in list mode or the Month display range is selected.

Field

Description

Time Interval (minutes)

Select a time interval from the drop-down list to change the vertical time intervals displayed on the calendar.

Time interval fields (vertical intervals)

Zoom

Move the slider to adjust the calendar zoom level.

Calendars tab fields

Field	Description
Show calendars with no appointments (from today)	Select to display all calendars including any calendars without appointments in the Calendars grid area.
Show Public Calendars	Select to show public calendars. Note: For more information about public calendars, see Maintaining calendar memberships.
Colour	Select a colour from the drop-down list to apply to calendars.

Calendars tab buttons

Button	Description
	Apply the colour from the drop-down list to the selected calendar.

Appointments tab fields

Field

Description

Only show personal appointments in my private calendar

Select to only show personal appointments in the community member's private calendar. Selecting this will exclude system-generated appointments such as timetable entries.

Show as List

Select to display calendar appointments as a list.

Calendar appointments list example

Calendar grid area fields

Tip: Use the Search field to filter calendars displayed in the grid area.

Field	Description
Show	Select to display the calendar.
Name	Name of the calendar.
Source	Source of the calendar.
First Appointment	First appointment on or after the current date and time.

Calendar fields

Tip: Use the Search field to filter appointments displayed in the grid area.

Note: The fields displayed depend on the display range selected on the Range tab.

Field	Description
Time Intervals	Time intervals to indicate the duration of appointments.
Day	Day of the month: day and week view month view.
Month	Month of the year: day and week view month view

List fields

Calendar appointments list full

Note: You need to select the Show as List field on the Appointments tab to view these fields.

Field	Description
Start Date	Start date of the appointment.
Calendar	Calendar displaying the appointment.
Start	Start time of the appointment.
Finish	Finish time of the appointment.
Tentative	Whether the appointment is tentative. For example PTI sessions where an interview is not actually booked.
Location	Location of the appointment.
Description	Description of the appointment.
Source	Source of the appointment.
#Attendees	Number of community members attending the appointment.
#Objects	Number of objects linked to the appointment. For example, object loans can involve multiple objects such as class sets.

Buttons

Button	Description
	Show all calendars.
	Hide all calendars.
/	Display more or less of the calendars selections area.
	Launch the View Calendars for User window to view the calendar of another community member. See Viewing the calendar of another community member.
	Refresh the calendar to display recent changes.
/	Select to display the calendar sub-tabs.

Last modified: 8/04/2015 11:55:41 AM