Job Position Maintenance - Past Staff tab

The Past Staff tab displays a list of staff members that held the selected job position in the past.

When you enter an End Date for a staff member on the Job Position tab of Staff Maintenance, their details are transferred to this tab. See Staff Maintenance - Job Position tab.

To open the Past Staff tab:

Select Module > Human Resources > Job Position Maintenance from the main menu.
Search for the job position. See Searching for job positions.
The General tab of the Job Position Maintenance window is displayed.
Click the Past Staff tab.
The Past Staff tab of the Job Position Maintenance window is displayed.

Field	Description
Staff Name	Name of the staff member.
ID	Synergetic ID of the staff member. Automatically generated by Synergetic when you create a new staff member.
School Code	School staff code used to identify staff members throughout Synergetic. For example, the staff code for James Matthew Paydon could be JMP or JP, depending on the standard used in your organisation.
Start Date	Date the staff member started working in this job position.
End Date	Date the staff member stopped working in this job position.
FTE	Level of full-time equivalence for the job position, where 1 is full-time. For example, a staff member working 3 days out of a possible 5-day working week would equate to a FTE of 0.6.
Award Level	Award level for the staff member. See Maintaining awards.

Field

Description

Staff Name

Name of the staff member.

Synergetic ID of the staff member. Automatically generated by Synergetic when you create a new staff member.

School Code

School staff code used to identify staff members throughout Synergetic.

For example, the staff code for James Matthew Paydon could be JMP or JP, depending on the standard used in your organisation.

Start Date

Date the staff member started working in this job position.

End Date

Date the staff member stopped working in this job position.

FTE

Level of full-time equivalence for the job position,
where 1 is full-time.

For example, a staff member working 3 days out of a possible 5-day working week would equate to a FTE of 0.6.

Award Level

Award level for the staff member. See Maintaining awards.

Button	Description
	Launch into Staff Maintenance to view or change the staff member's details. See Maintaining staff.
	Appoint a staff member to the job position. See Appointing staff members to a job position.
	Modify the details of the staff member appointed to the job position. See Appointing staff members to a job position for details of the fields.
	Permanently delete the highlighted staff member from the job position. Important Note: Only use Delete to permanently delete a job position record and not leave any history. Normally when a staff member leaves a job position, you select and put an End Date into their record. The staff member’s details then get transferred to the Past Staff tab of Job Position Maintenance. Staff members who are deleted from a job position will not be transferred to the Past Staff tab.

Button

Description

Launch into Staff Maintenance to view or change the staff member's details. See Maintaining staff.

Appoint a staff member to the job position. See Appointing staff members to a job position.

Modify button

Modify the details of the staff member appointed to the job position.

See Appointing staff members to a job position for details of the fields.

Permanently delete the highlighted staff member from the job position.

Important Note: Only use Delete to permanently delete a job position record and not leave any history. Normally when a staff member leaves a job position, you select Modify button and put an End Date into their record. The staff member’s details then get transferred to the Past Staff tab of Job Position Maintenance. Staff members who are deleted from a job position will not be transferred to the Past Staff tab.

Confirm - About to delete from job position window