Updating current student details for roll returns

Several tabs in Current Student Maintenance are used to view and update the information that is used to generate the:

• roll return aggregate reports
• MOE file sent to the New Zealand Ministry of Education (NZ MOE) web service.

Synergetic fields have their corresponding NZ MOE definitions displayed in italics, if they are different from the Synergetic name.

NZMOE tab

The NZMOE tab is the most important tab of Current Student Maintenance for roll returns. Many of the fields are required for a student's roll return, in conjunction with fields from other tabs (see below) and those of other Synergetic functions.

See Current Student Maintenance - NZMOE tab.

Fields with different NZ MOE definitions (in italics) include:

• Resource Level (ORS code).
• Zone Status (Zoning status). See Zone status.
• Ethnic Group (Ethnic code). See Ethnic group.
• Indigenous Language Level (Maori-medium / Maori language learning code). See Indigenous language level.
• Secondary Attainment Level (highest NQF attainment). See NQF qualification codes.
• High Non-National Qualification Level (Non-NQF attainment). See Non-NQF qualification codes.
• Neighbour Island Language (Pacific medium - language). See Neighbour island language.
• Neighbour Island Language Level (Pacific medium - language level). See Neighbour island language level.
• Indigenous Group (Iwi). See Indigenous groups (Iwi affiliations).

Fields with the same name as the NZ MOE definitions include:

• Student Type. See Student type.
• Country of Citizenship. See Country of citizenship.
• Early Childhood Participation. See Participation in early childhood education.

Personal tab

The Personal tab of Current Student Maintenance is used to:

• Update Gender.
• Update Date of Birth.
• Update Name and Legal Surname.
• Launch into the Home Address tab of Community Maintenance to update address fields. See Updating community member details for roll returns.
• View the age of the student at 1st January of this year. This is useful when determining a student's age at 1st January, 1st March or 1st July to resolve errors.

Note: The Country of Citizenship field is used on the NZMOE tab for roll returns, not the Nationality field on this tab.

See Current Student Maintenance - Personal tab.

Flags tab

The Flags tab of Current Student Maintenance is used to update the following field:

• Tertiary Entrance Achieved (University Entrance).

See Current Student Maintenance - Flags tab.

School tab

The School tab of Current Student Maintenance is used to update the following fields:

• Year Level, Schooling Year Offset (Funding Year Level). See Funding year levels.
• Year Level (Current Year Level).
• FTE.
• Boarder (Boarding Status).
• Leaving Date (Date of Last Attendance).
• Reason. See Reason for leaving.
• Post School Activity. See Post school activity.

See Current Student Maintenance - School tab.

Entry tab

The Entry tab of Current Student Maintenance is used to update the following fields:

• Initial Schooling Date (First date at any school, First schooling).
• Entry Date (First Attendance)
• Previous School.

See Current Student Maintenance - Entry tab.

Classes tab

The Classes tab of Current Student Maintenance is used to:

• view classes that the student is attending this semester or term
• launch into the General tab of Class Maintenance to update the Board Studies Code (Subject code), Normal Year Level or Hours in Reporting Period fields of a class that is to be exported.

Note: If required, click to view a different term if you cannot find an elective subject with a roll return error.

See Current Student Maintenance - Classes tab.

Codes tab

The Codes tab of Current Student Maintenance is used to update the following field:

• NSN (National Student Number).

See Current Student Maintenance - Codes tab.

Note: Depending on your regional settings, the National Student Number is also known as the Government Student Number, Victorian Student Number or Board of Studies Code.

Debtor tab

The Debtor tab of Current Student Maintenance is used to update the following fields:

• Tuition Variation Type
• Full Fee Paying.

See Current Student Maintenance - Debtor tab.

Last modified: 16/09/2016 11:32:41 AM

© 2016 Synergetic Management Systems. Published 16 September 2016.