Import/Export Student Data

Use the DEEWR tab to export student attendance records into a CSV for submission to the Department of Education. DEEWR reports are a requirement of all Australian schools.

Note: Your Synergetic installation must be configured for DEEWR reporting before you can export the records. See Configuring Synergetic for DEEWR exports in the Australian integration manual.

To open the DEEWR tab:

Select Module > Students > Student Data Import/Export from the main menu.
The Curriculum Council tab of the Import/Export Student Data window is displayed.

Tip: You can also access the student import and export functions by clicking .

Note: Your organisation may use a standalone version of the DEEWR tab.
Click the DEEWR tab.
The DEEWR tab of the Import Export Student Data window is displayed.

Field	Description
Export Type	Data structure of the exported records. Options include: daily records monthly records records for the entire reporting period. Note: Victorian CEO Schools must use an Export Type of Monthly.
Start Date / End Date	Export the records within this date range.
Report Month	The reference month for the export. Note: This field is only displayed when an Export Type of Monthly is selected.
Year Level From/To	Export the records within this year level range.
File Name	The location where the exported records should be saved. Note: Victorian CEO Schools must use the following file name format: <Your School E Number>_STUD<File Creation Date as YYYYMMDD>_AS.txt. For example, an export file created on the 31st March 2013 for a school with an E-number of E1234 would be E1234_STUD20130331_AS.txt. Please note that the file creation date needs to be updated each time you create an export. Note: It is suggested that you use the last day of the month as your file creation date.

Field

Description

Export Type

Data structure of the exported records. Options include:

daily records
monthly records
records for the entire reporting period.

Note: Victorian CEO Schools must use an Export Type of Monthly.

Start Date /

End Date

Export the records within this date range.

Report Month

The reference month for the export.

Note: This field is only displayed when an Export Type of Monthly is selected.

Year Level From/To

Export the records within this year level range.

File Name

The location where the exported records should be saved.

Note: Victorian CEO Schools must use the following file name format: <Your School E Number>_STUD<File Creation Date as YYYYMMDD>_AS.txt. For example, an export file created on the 31st March 2013 for a school with an E-number of E1234 would be E1234_STUD20130331_AS.txt. Please note that the file creation date needs to be updated each time you create an export.

Note: It is suggested that you use the last day of the month as your file creation date.

Import/Export Student Data - DEEWR tab