New address validation search functionality.

You can use the new address validation search functionality to display matching addresses as you type into address fields.

Creating staff members

New field added to the Set Staff Search Criteria window..

You can use the External Registration Number field on the Set Staff Search Criteria window to search for staff members based on reference numbers from external systems.

For example, ICON clients can use this field to search for staff members by C-Number.

Searching for staff members

Staff Maintenance - Other bar

New ability to set the External Registration Number field to read-only.

You can make the External Registration Number field read-only.

Searching for staff members

Staff Maintenance - Other bar

ExternalRegNumber:ReadOnly configuration setting in the System maintenance manual.

Ability to delete or make staff records inactive.

You can delete staff or make records inactive in Staff Maintenance by clicking in the SynWeb toolbar.

Deleting staff members or making them inactive.

New hot reports toolbar icon.

You can click to launch hot reports in the Staff Maintenance window.

Maintaining staff.

Configuring hot reports in the System maintenance manual.

School bar layout updated.

The layout of the School bar of Staff Maintenance has been updated. School and Status fields are now displayed in different sections.

Staff Maintenance - School bar.

New Action Centre message for teachers taking substitute classes.

The Class substitution created Action Centre message is sent to teachers assigned substitute classes.

Substituting staff.

Substituting a staff member and a room for a class.

Substituting a staff member for a class.

Substituting a room for a class.

Approve Timesheets window updated.

The following updates have been applied to the Approve Timesheets window:

• Staff field removed
• Show More Information Needed field added.

Approving timesheets.

New bars added to Staff Maintenance

New bars added to Staff Maintenance:

• Leave bar
• P.D. bar.

Maintaining staff

Multiple bars open at one time functionality has been disabled.

Only one bar is able to be opened at a time. The option to expand all bars and to collapse all bars has been removed. The Collapse all Nav Bars field has been removed from the Set Staff Search Criteria window.

Searching for staff members

Ability to specify ID when creating new staff has been removed.

The Use Existing ID field has been removed and the ID field greyed out in the Create New Staff - Name window.

Creating staff members

Fields added to Document Filters area of DocMan bar of Staff Maintenance.

Description and Source Reference fields added to Document Filters area of DocMan bar of Staff Maintenance.

Staff Maintenance - DocMan bar

Occupation Email field renamed.

The Occupation Email field has been renamed the Email field on the Personal bar of Staff Maintenance.

Staff Maintenance - Personal bar

New working with children fields.

Current WWC Required field added to the Working With Children Checks area of the Other bar of Staff Maintenance.

Staff Maintenance - Other bar

The School bar of Staff Maintenance has been updated.is now editable and fields have been rearranged and renamed.

You can now edit school details on the School bar of Staff Maintenance. Additionally, the following fields have been renamed:

• Active Flag field is now Active Staff Member
• Staff Campus field is now Campus
• Extension field is now Phone Extension
• Staff Year Level field is now Normal Year Level.

Staff Maintenance - School bar

M/B Exported field removed.

The M/B Exported field has been removed from the Classes bar of Staff Maintenance.

Staff Maintenance - Classes bar

Timetable bar updated.

The Timetable bar of Staff Maintenance has received the following updates:

• the grid area automatically refreshes when the File Type and Timetable Date fields are changed
• the and buttons have been removed
• Pastoral field has been added to the grid area.

Staff Maintenance - Timetable bar

Substitution Search Criteria updated.

You can use the:

• Substitution Date From and To fields to search for substitutions across a date range
• Show all substitutes required field to display all substitutes required for the selected date range.

Substitutions - Substitution Search Criteria window

New Email details to the original staff member field.

You can select the Email details to the original staff member field on the Substitute Class Resources window to send an email to the original teacher when a substitute is arranged.

Substitutions - Substitute Class Resources window

Substituting a staff member and a room for a class

Substituting a staff member for a class

Substituting a room for a class

New Attachments area added to the Substitute Class Resources window.

Attachments can now be added to a substitution arrangement in the Substitute Class Resources window. Attachments will be emailed to the substitute teacher.

Substitutions - Substitute Class Resources window

Parking Space field added to the Vehicles tab of Staff Kiosk - My Details.

Parking Space field added to the Vehicles tab of My Details in Staff Kiosk.

My Details - Vehicles tab

Leave Taken area updated.

The Leave Taken area on the My Leave window of the Staff Kiosk has received the following updates:

• new grid area that automatically updates when a date is selected
• the button has been removed.

Staff Kiosk - My Leave window

My Payslips window of the Staff Kiosk updated.

The My Payslips window in the Staff Kiosk has received the following updates:

• Pay Document Type field
• new grid area to display payslip records.

Staff Kiosk - My Payslips window

The My Payslips window in Staff Kiosk now automatically updates.

The My Payslips window in Staff Kiosk now automatically updates and the button has been removed.

Staff Kiosk - My Payslips window

Bank Details Change Form launch link removed.

The Bank Details Change Form launch link removed has been removed from the Staff Kiosk - My Bank Details window.

Staff Kiosk - My Bank Details window

Calendar added to the Staff Schedule Maintenance window.

Calendar added to the Staff Schedule Maintenance window.

Using the Staff Schedule

Grid area fields added to the Approve Timesheets window.

Grid area fields added to the Approve Timesheets window including:

• Rate
• Pay Amount
• Posting No.

Approving timesheets

New expand all, collapse all, refresh maintenance buttons.

Expand all, collapse all, refresh buttons have been added to the maintenance windows.

More information is available in the:

• searching topic for the maintenance function
• Common buttons section of the relevant bars.

Searching for staff members

Staff Maintenance - Personal bar

Using navigation bars in the Introduction manual

Ability to create new staff members.

Ability to create new staff members in Staff Maintenance.

Creating staff members

New bars added to Staff Maintenance

New bars added to Staff Maintenance:

• Absences bar
• Appraisals bar
• Comment bar
• Confidential bar
• DocMan bar
• Doctor bar
• Emergency bar
• Employment History bar
• Job Position bar
• Keys bar
• Learning Areas bar
• Maint bar
• Medical bar
• Other bar
• Photo bar
• Qualifications bar
• Relations bar
• Sales bar
• Skills bar
• Substitute bar
• Vehicles bar.

Maintaining staff

Changes to Staff Schedule Maintenance window.

The button has been removed from the Staff Schedule Maintenance window. The window now refreshes whenever a selection is made.

Using the Staff Schedule

Approval of personal development applications in the Staff Kiosk.

You can approve personal development applications for subordinate staff members in the Staff Kiosk.

Staff Kiosk - My Professional Development window

Changes to the Summary sub-tab of the Medical tab.

You can select the Expand All field in the Summary sub-tab of the My Details - Medical tab to quickly see all medical information at a glance.

My Details - Medical tab - Summary sub-tab

Changes to the Approve Timesheets window

The timesheet approver:

• can reinstate rejected timesheets
• cannot add extra information to a timesheet without adding a comment.

Approving submitted timesheets

View other staff member's details in the Staff Kiosk.

You can view the details of other staff members in the Staff Kiosk if:

• the staff members are subordinate to you
• you have the correct permissions enabled.

Viewing the details of other staff members

New security resources for Medical tabs of the Staff Kiosk.

Staff require the following security keys to see the sub-tabs of the My Details - Medical tab.

• HUMKIOSK:StaffKiosk:Details:MedicalDoctors
• HUMKIOSK:StaffKiosk:Details:Medical

My Details - Medical tab - Summary sub-tab

My Details - Medical tab - Doctor sub-tab

New Crystal Reports available in SynWeb

The reports STFSUBLST (Staff Substitution List) and TIMSTFSUB (Staff Substitute Daily Roster) are now available in SynWeb.

Key HR reports

New bar in Staff Maintenance.

You can view details about staff members relating to your organisation in the School bar of Staff Maintenance.

Staff Maintenance - School bar

New tabs in My Details tab of Staff Kiosk.

You can use the new Personal, Vehicles, Skills, Qualifications, Emergency Contacts, Medical and International tabs to view and maintain personal information for staff members in the Staff Kiosk.

Staff Kiosk - My Details window

New leave application area in Leave tab of Staff Kiosk.

You can apply for leave in the Leave tab of the Staff Kiosk.

Staff Kiosk - My Leave window

Courses bar in Staff Maintenance.

You can edit which courses a staff member is linked to in Staff Maintenance.

Staff Maintenance - Courses bar

Students added to appointments in Staff Schedule Maintenance.

Selected students are automatically scheduled to an appointment when a new blank appointment is created in Staff Schedule Maintenance.

Creating appointments

New Class Type field in Staff Schedule Maintenance.

You can edit the class type in the Edit Appointment window of Staff Schedule Maintenance.

Editing appointments

Updated grid field in Staff Schedule Maintenance.

The Students field in the Staff Schedule Maintenance window does not show a student in the class list if they have a stopped date earlier than today.

Using the Staff Schedule

Custom appointment times in Staff Schedule Maintenance.

You can select the start and end times for a manual appointment by selecting timeslots in the grid area in Staff Schedule Maintenance.

Creating appointments

New search feature in Staff Schedule Maintenance.

You can search for a student by their preferred name when adding a student to an appointment or series of appointments.

Adding or removing students from appointments

Timesheet approval time limit removed.

Timesheets can be approved as soon as they are submitted.

Approving timesheets

Automatic timesheet entry from Staff Schedule Maintenance.

If Staff Schedule appointments have a class code with a pay code attached, timesheet entries are automatically created for the appointment.

Staff Kiosk - Timesheets window

Using the Staff Schedule

ID now displayed at the top of each window.

The Synergetic ID of staff members is now displayed next to their name at the top of each window.

Staff Maintenance - Personal bar

New autocomplete on staff code drop-down lists.

You can type the first letter or two of a staff member's code into Staff Code drop-down lists and SynWeb will automatically:

• filter the drop-down lists to only staff members whose code start with that letter
• select the first staff member from the filtered list.

Searching for staff members

Daily Organiser window renamed to Substitution Search Criteria window.

The Daily Organiser window is now known as the Substitution Search Criteria window.

Searching for staff members

Daily Organiser Details window renamed to Substitute Class Resources.

The Daily Organiser Details window is now known as the Substitute Class Resources window.

Substitute Class Resources window

New field in the Available Staff tab of the Substitute Class Resources window.

You can now view the mobile phone numbers of staff members in the Available Staff tab of the Substitute Class Resources menu.

Substitute Class Resources window

New Staff Kiosk windows.

You can use the Staff Kiosk to view and maintain

• staff contact details
• leave entitlements
• payslips
• timesheets
• bank details.

Using the Staff Kiosk

New Approve Timesheets window.

You can view, approve and reject staff timesheets in the Approve Timesheets window.

Approving timesheets

New Staff Schedule window.

You can view and create appointments in the Staff Schedule window.

Using the Staff Schedule

New interface.

SynWeb now uses navigation bars instead of tabs.

This ensures that SynWeb is compliant with the Safari web browser. Safari has been developed by Apple Inc. for Macs and PCs.

Note: Mac and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.

You can expand the navigation bars to display details for the selected student.

Staff Maintenance - Personal bar

Staff Maintenance - Classes bar

Staff Maintenance - Students bar

Staff Maintenance - Timetable bar

First search record opened by default.

When searching for staff, SynWeb now opens the first return record by default.

Searching for staff members

Synergetic preferences.

SynWeb now uses your Synergetic preferences to determine which navigation bars are displayed and in what order they appear.