Communications Maintenance - Current Recipients tab

Tip: You can use the Name search bar field to quickly find recipients in the grid area.

To open the Current Recipients tab:

Select Module > Development > Communications Maintenance from the main menu.
The Set Communications Search Criteria window is displayed.
Select the communication. See Searching for communications.
Click the Current Recipients tab.
The General sub-tab of Current Recipients tab of the Communications Maintenance window is displayed.
Select the recipient to maintain in the grid area.

Field	Description
Name	Name of the recipient.
Bulk Added	This field is not currently in use.
Primary Only	Select to send the communication to the primary contact only. Communications are sent to a couple, unless otherwise specified.
Comment	Any general comment about the recipient. If a person was bulk-added, contains the line number and constituency, to differentiate bulk-added groups. For example, the first group added into the communication has line number 1 and their constituency, and so on.
Notify Method	Default method for notifying the community members, if required. For example, notification can be via: home, occupation or postal address default, home or occupation email address default, occupation or personal SMS number no notification. The available notification methods are maintained in the luNotifyMethod lookup table. See luNotifyMethod lookup table in the System maintenance manual. Note: You can define the default notification method for the selected communication using the Notify Method field on the Communication tab of Communications Maintenance. See Communications Maintenance - Communication tab.
Notify Email Address	Email address used to send the communication. Note: Once the communication is sent this field is populated with the email address selected in the Notify Method field.
Default Email Address	Default email address of the recipient. You can define default email addresses for either: Companies. See Community Maintenance - Occupation tab in the Community manual. Individual community members. See Community Maintenance - Phone tab in the Community manual.
Notify Process Number	This is a system generated number that is allocated to communications that have successfully been sent by email. The number is recorded in the SystemProcessControl table. If this number does not exist the email has not been sent. If it has been sent the number can be looked up in the SystemProcessControl table to determine the date and time sent.
Notify Date	Date the communication was sent.

Field

Description

Name

Name of the recipient.

Bulk Added

This field is not currently in use.

Primary Only

Select to send the communication to the primary contact only.

Communications are sent to a couple, unless otherwise specified.

Comment

Any general comment about the recipient.

If a person was bulk-added, contains the line number and constituency, to differentiate bulk-added groups. For example, the first group added into the communication has line number 1 and their constituency, and so on.

Notify Method

Default method for notifying the community members, if required. For example, notification can be via:

home, occupation or postal address
default, home or occupation email address
default, occupation or personal SMS number
no notification.

The available notification methods are maintained in the luNotifyMethod lookup table. See luNotifyMethod lookup table in the System maintenance manual.

Note: You can define the default notification method for the selected communication using the Notify Method field on the Communication tab of Communications Maintenance. See Communications Maintenance - Communication tab.

Notify Email Address

Email address used to send the communication.

Note: Once the communication is sent this field is populated with the email address selected in the Notify Method field.

Default Email Address

Default email address of the recipient. You can define default email addresses for either:

Companies. See Community Maintenance - Occupation tab in the Community manual.
Individual community members. See Community Maintenance - Phone tab in the Community manual.

Notify Process Number

This is a system generated number that is allocated to communications that have successfully been sent by email. The number is recorded in the SystemProcessControl table. If this number does not exist the email has not been sent. If it has been sent the number can be looked up in the SystemProcessControl table to determine the date and time sent.

Notify Date

Date the communication was sent.

Button	Description
	Add or delete community members to a communication in bulk. See Adding or deleting community members to communications in bulk.
	Add a community member to the current communication, using the Find Name on Community window.
	Delete the highlighted recipient from the current communication.
	Launch into Community Maintenance for the primary person of highlighted recipient. See Maintaining community members in the Community manual. For example, update the flags where community members request that they do not want to receive future communications. Also, you may need to update the address details to send to a valid address.
	Launch into Development Maintenance for the highlighted recipient. See Maintaining donors and prospects.

Button

Description

Add or delete community members to a communication in bulk.

See Adding or deleting community members to communications in bulk.

Add a community member to the current communication, using the Find Name on Community window.

Find Name on Community

Delete the highlighted recipient from the current communication.

Launch into Community Maintenance for the primary person of highlighted recipient.

See Maintaining community members in the Community manual.

For example, update the flags where community members request that they do not want to receive future communications. Also, you may need to update the address details to send to a valid address.

Launch into Development Maintenance for the highlighted recipient.

See Maintaining donors and prospects.