Current Student Maintenance

Use the Classes tab to maintain academic and co-curricular classes the student is enrolled in at your organisation.

Information about classes that have a relevant Board of Studies Code is also exported to the NZ Ministry of Education in the July roll return. You can edit this information in Class Maintenance. See Maintaining classes in the Assessment and reports manual.

To open the Classes tab:

Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.

Tip: You can also access the current student functions by clicking .
Search for the student. See Searching for existing students in the Current students manual.
Click the Classes tab.
The Classes tab of the Current Student Maintenance window is displayed.

The fields displayed are those used for New Zealand roll returns. For the complete set of field descriptions see Current Student Maintenance - Classes tab in the Current students manual.

Field	Description
File Type	Type of class. For example: academic classes music classes sport and so on. Tip: Set the File Type to blank to show all types of classes for the student.
Year / Term	Year and term when the student attended the class.
Show All Non Academic	Select to display all non-academic classes for the selected period. Note: This displays all file types except A.
Assessable Only	Select to only display classes with an Assessable flag set.
Active Only	Select to only display classes that the student is enrolled in at the current date, using the start and stop dates against a student's class.

Field

Description

File Type

Type of class. For example:

academic classes
music classes
sport
and so on.

Tip: Set the File Type to blank to show all types of classes for the student.

Year /

Term

Year and term when the student attended the class.

Show All Non Academic

Select to display all non-academic classes for the selected period.

Note: This displays all file types except A.

Assessable Only

Select to only display classes with an Assessable flag set.

Active Only

Select to only display classes that the student is enrolled in at the current date, using the start and stop dates against a student's class.

Button	Description
	View a different year and term. Note: When you click , the following window is displayed. You can either select the year and term, select All Available Years, select All Terms in that Year or click Default to view the default year and term. Note: Different organisations may have terms, semesters or other cycles.
	Launch the Class Maintenance window for the selected class. You can view or update teacher, student or timetable details for the class. This is useful for viewing a list of students in the class. See Maintaining classes in the Assessments and reports manual.
	Add one or more classes to the student's list. The new classes are appended to the end of the list. See Adding student classes in bulk in the Current students manual. Tip: You can also use the Insert button to add classes to a student's list.
	Modify the student's class details for the selected class. See Modifying student class details in the Current students manual. Tip: You can also double click the selected class to modify the details.
	Insert a class before the highlighted class, by selecting from the list of classes available. Tip: Use this function to insert new classes where the sequence is relevant. You can also use Bulk Add to add new classes to a student's list.
	Delete the student from the selected class.
	Move the class to a different position in the sequence of classes for the student, by specifying a new sequence number.
	View or maintain student results for the assessable class selected. See Maintaining student results in the Assessments and reports manual.

Button

Description

View a different year and term.

Note: When you click , the following window is displayed. You can either select the year and term, select All Available Years, select All Terms in that Year or click Default to view the default year and term.
View different Year and Semester window
Note: Different organisations may have terms, semesters or other cycles.

Launch the Class Maintenance window for the selected class. You can view or update teacher, student or timetable details for the class. This is useful for viewing a list of students in the class.

See Maintaining classes in the Assessments and reports manual.

Bulk Add button

Add one or more classes to the student's list. The new classes are appended to the end of the list.

See Adding student classes in bulk in the Current students manual.

Tip: You can also use the Insert button to add classes to a student's list.

Modify button

Modify the student's class details for the selected class.

See Modifying student class details in the Current students manual.

Tip: You can also double click the selected class to modify the details.

Insert a class before the highlighted class, by selecting from the list of classes available.

Tip: Use this function to insert new classes where the sequence is relevant. You can also use Bulk Add to add new classes to a student's list.

Delete the student from the selected class.

Move the class to a different position in the sequence of classes for the student, by specifying a new sequence number.

Move Class window

View or maintain student results for the assessable class selected.

See Maintaining student results in the Assessments and reports manual.