Attendance Officer / Teacher Mode

You can configure Synergetic to differentiate between the Attendance Officer and a teacher entering attendances into Synergetic. By default, the Attendance Officer/Teacher modes are turned off.

If this feature is turned on, two modes appear on the Attendance window:

• Attendance Officer
• Teacher.

When attendances are entered:

• centrally using the Attendance Officer mode, any reasons entered for absences are treated definitively by Synergetic
• by teachers using the Teacher mode, reasons entered for absences are treated as possibilities by Synergetic.

For more information about turning the Attendance Officer/Teacher modes on and off, see EnableAttendanceOfficerModeFlag configuration setting in the Synergetic System maintenance manual.

File Type

Type of class. Defaults to academic classes.

Select from the File Type drop-down list, to display different types of classes. For example, music classes and so on.

Year & Semester

Year and term, semester or reporting period. Defaults to the current year and term.

Select from the Year & Sem drop-down list to display classes from a different year and term.

Timetable Date

Date that you are checking the attendance for.

Defaults to today’s date. To change the date, either:

• type in a new date
• use the calendar.

See Entering dates and times in the Introduction manual.

School Staff Code

Staff member's identification code. Defaults to your staff code.

Select from the drop-down list if you are updating another staff member's student attendances.

Show All Classes Not Yet Marked by a Staff Member

Select to view a list of all classes for the timetable date where the roll has not been marked.

Timetable Group

Filter classes by group. Examples are:

• junior school
• middle school
• senior school
• yard duty.

Up to end of period

Use the drop-down list to only view classes up to the end of a certain period.

Search for an attendance record based on the search criteria you have entered.

Tip: Click anytime you change one of the selection fields.

Clear changes to the search criteria and start a new search.

Period

Either:

• period of the class
• title of non-teaching period, such as recess or lunch.

Room

Either:

• usual room, if displayed in normal or italicised font.
• possibly a different room if the class is displayed in a red font.

Note: A red entry usually indicates a substituted teacher but can also be due to a changed classroom.

Class

Class code.

Description

Description for either:

• the class
• other time periods, such recess, lunch and yard duty.

Staff

Staff code for the staff member taking the class.

Note: A red entry usually indicates a substituted teacher but can also be due to a changed classroom.

Cancel

Click to cancel the class.

Pastoral

Click to launch Pastoral Care Maintenance for students in the class. See Maintaining pastoral care information in the Current students manual.

Note: This column is not displayed if you do not have the appropriate PastoralCare security permissions.

Period / Room / Class / Description

Click on any of the five links to display the Attendance Maintenance window for the selected class. See Attendance Maintenance window in the Attendance manual.

Tip: Click on the Class link by default.

Black, normal font

Class containing students, taught by the regular staff member in the usual room.

In the following example, Mr Dawson is taking his usual chemistry class S/CH123.

Red, normal font

Class where a change has been made, either the:

• selected teacher is taking a class that is normally taken by another person
• class is being held in a different room to the usual room.

In the following example, Mr Dawson is taking the Maths Methods class S/M4124. This is either not his usual class or the room has been changed.

Black, italicised font

Class normally taken by the selected teacher has been substituted to another teacher.

In the following example, the accounting class S/AC341 is being taken by the substitute teacher, Ms Glenda Smith (GSM). Mr Dawson usually takes this class.

Black or red, bold font

Class attendance has been marked.

In the following example, attendance for the English class J/00EN1 has been marked and submitted.

Green, normal font

Class which has no students but is taken by a staff member.

Grey, normal font

Either:

• recess or lunch
• classes which have been flagged as not requiring Attendance entry.

Yellow background

Class which extends across more than one period.