Locate

Field for either:

• accepting the barcode when scanning an item's barcode
• typing the item's code.

Mode

Stocktaking mode used for the current stock count entry or entries. Select either:

• Go to Item for manual stock entry
• Increment Count by 1.

Use the Go to Item for manual stock entry mode to:

• Enter the values from the Item Stocktake report. See Stocktaking using the Item Stocktake report.
• Enter the values after scanning a representative item's barcode. See Stocktaking using a representative item.

Use the Increment Count by 1 mode to scan each individual stock item's barcode in turn. See Stocktaking using the barcode of individual items.

Code

Unique code for the item.

Note: It is recommended that you develop naming standards for item codes and descriptions.

Category

Group used to categorise this item.

For example, Uniform or Books can be set up as categories to group similar items together.

Description

Description for the item.

S.O.H.

Stock on hand.

The stock on hand figure is Synergetic's calculated value for the item:

• since the last stocktake figure
• adding purchase receipts or manual receipts
• taking off sales made to customers
• taking off "own use" sales (that is, general ledger sales).

The stock on hand can be different to the physical count for a variety of reasons:

• the previous stocktake figure was incorrect
• purchases were not received in correctly or fully before the stocktake
• sales were not booked out correctly or fully before the stocktake
• "own use" sales were not put through correctly or fully before the stocktake
• barcode labels were stuck onto the incorrect items
• the wrong items were counted
• shrinkage.

Count

Physical count of the stock item.

Adjust

Adjustment figure applied when the stocktake is closed.

Depending on your organisation's stocktaking policy, recount any items where the Adjust value for an item is not zero. A second count will confirm whether the first count was correct or not. If it confirms that the stock count is correct, an adjustment will bring the stock on hand back to its correct level.

Note: Any adjustment general ledger journals need to be created separately.

Avg Cost

Calculated average cost of the stock item.

Barcode

Used for barcoding applications involving stock items.

If blank, a barcode is not used for this item.

For example, books that are stocked and sold at your organisation can be integrated with POS equipment, using barcodes to speed up the sales entry process.

Lookup

Determines the order that items are listed in the search grid.

Defaults to the value of the Description field but can be changed. For example, the item code can serve as a better lookup.

Button

Description

If the item code or barcode is populated in the Locate field, Synergetic locates the item, selects the row and either:

• positions the cursor in the Count field, if the Go to Item for manual stock entry mode is selected
• increments the Count field, if the Increment Count by 1 mode is selected.

When scanning barcodes, Synergetic automatically populates the Locate field and selects to perform the action specified above.

Launch into Item Maintenance for the selected item.

See Maintaining items.

Either:

• Select a different open stocktake using the Select Process Number window. For example, select the stocktake for a different business unit at your organisation.

  

• Click to create a new stocktake. For example, create a stocktake for another business unit. See Creating a stocktake for another business unit.

To print the Item Stocktake report:

1. Click .

   The Print Stocktake window is displayed.

   

2. Select either:
   • Initial Printout
   • Preview / Close Off Printout.
3. Click .

   The Item Stocktake report is previewed.

   

Abandon the stocktake before it is closed off and delete all records associated with the current stocktake.

To abandon a stocktake:

1. Click .

   The following window is displayed.

   

2. Type abandon.

   Note: This field is not case sensitive.

3. Click .

   The following window is displayed.

   

Remove the selected item from the stocktake, if the policy at your organisation permits these items to be removed.

For example, a stocktake may not be required for a discontinued item.

Note: If an item is not in stock, enter a zero value in the Count field.

Alternatively, enter the count of the stock, even if it is zero, and make the stock inactive before the next stocktake.

Open the Load Merge File window to merge a text file of item barcodes and counts into Synergetic. See Stocktaking using a merge file.

Confirm the figures entered are correct and close off the stocktake for the business unit and date specified.

To close off the stocktake:

1. Click

   The following dialog window is displayed.

   

2. Click .

   The Item Stocktake report is printed and the following message is displayed.

   

If a count has not been entered for all items, you can:

• stocktake and enter a count for the remaining items
• enter a zero count for items that are not in stock
• delete the items from the stock count, if the policy at your organisation permits these items to be removed.