Resolving absence events explained by medical incidents

Some absence events can be explained by medical incidents. For example, students are in the sick bay.

You can filter for unexplained absence events with possible related medical incidents on the Absence Events Maintenance window. This is particularly useful for organisations that enter the medical incidents at the end of the day. Select Unexplained Slip with possible SickBay from the Filter drop-down list.

Example

In the following example, a student is in the sick bay with an upset stomach. A medical incident has been added on the Incidents tab of the Student Medical window. See Medical Maintenance - Incidents tab in the Medical details manual.

Student Medical - Incidents tab (Sick bay example)

The student has also been marked absent on the Attendance Maintenance window and a corresponding absence event has been automatically generated by Synergetic. See Attendance window.

Attendance window

Resolving absence events

To resolve unexplained absences that can be explained by students being in the sick bay instead of being at their usual classes:

Select Module > Students > Absence Events Maintenance.
The Set Absence Events Search Criteria window is displayed.
Update the search criteria, as required. See Searching for absence events.
Click .
The Absence Events Maintenance window is displayed.
Select Unexplained Slip with possible SickBay from the Filter drop-down list.

The Absence Events Maintenance window is redisplayed with any absence events that have overlapping medical incidents for each student.
Select the similar absence events that you want to resolve.

Tip: You can use the mouse and the normal Windows Shift and Ctrl keys to select multiple absence events. Hold down the Shift key and click on the first absence event you want to select. While still holding down the Shift key, click the last absence event. All absence events in between your two selections are included.

Alternatively, you can hold down the Ctrl key while clicking on different absence events in the list to select or clear them.
Update the following fields for the group of absence events being resolved:
- Absence Type
- Reason
- Comment.
Click .
The following dialog window is displayed.
Click .
The following dialog window is displayed.
Click .
The Absence Events Maintenance window is redisplayed, with the absence events having been resolved.

Note: The All Absence Events filter has been used to display the resolved absence event.
Repeat steps 5 through 9 until each group of absence events with medical incidents is resolved.

Last modified: 7/11/2012 1:17:26 PM