Start Date

Date that the employee commenced employment at your organisation.

Override Start Date

Select to indicate that the employee's start date in Payroll should be different from the one in Human resources. This field then no longer appears as a discrepancy.

Leave Start Date Adjust (Months)

An adjustment to the length of the employee's service when calculating leave entitlement. Use a positive number to decrease the length of time the employee has worked for you, and a negative number to increase it.

For example, if:

• An employee takes twelve months of unpaid leave, set the Length of Service Adjust (Months) to 12 to ensure the employee does not accrue leave entitlements while they are on unpaid leave.
• You are transferring three months of a new employee's leave entitlements from their previous organisation, set the Length of Service Adjust (Months) to -3.

Override Category

Select to indicate that the employee's category in Payroll should be different from the one in Human resources. This field then no longer appears as a discrepancy.

Category

Category for the payroll employees.

For example, administration staff.

Pay Group

Group for processing pays with a similar period. For example, weekly or monthly pay groups.

This field also controls the payment frequency and is used when you bulk pay employees.

Employment Status

Whether:

• full-time employee
• part-time employee
• casual employee
• contractor.

Note: This is maintained in the luPayrollEmployeeStatus lookup table.

Payslip Notification Method

Method used to send payslips to the employee.

Note: If the notification method is set to Email, and no email address is provided, payslips will be printed for this employee instead.

Leave Calculation Method

Method used to calculate leave entitlements:

• FTE - calculate leave entitlements based on the length of time the employee has worked for your organisation
• Hours Worked - calculate leave entitlements based on the hours the employee works each pay period.

Note: This field is not editable. Leave entitlement calculation methods are based on the employee's award. See Payroll Configuration - Leave Awards tab.

Timesheet Mode

Select how this employee can submit timesheets in the SynWeb Staff Kiosk. Modes include:

• enabled - the employee can claim any of their pay codes that have timesheet entry enabled
• disabled - the employee cannot claim any pay codes on the timesheet
• schedule only - the employee can only claim pay codes for which they are timetabled.

Tax File Number

Tax file number used by the taxation office. Supplied by the employee on the tax form filled in at the commencement of employment.

Tax Scale

Tax scale that applies for the employee based on information supplied by the employee upon the commencement of their employment.

Note: Whenever tax rates change, your administrator will receive a text file from Synergetic Management Systems that they can import. See Loading new tax rates.

Super Tax Percent

Percentage of tax to pay on superannuation, if overriding the default.

Dependant Rebate

Full amount of the dependent spouse rebate claimed for the year.

Pays HELP Tax

Select if the employee has a HECS-HELP debt that is being repaid.

Reportable Fringe Benefits

Amount of fringe benefits tax required to be reported to the tax office.

If you provide any employee benefits that are taxable, where the total taxable value of those fringe benefits exceeds the FBT (fringe benefits tax) limit in a FBT year, you are required to report an amount on the employee's payment summary. Contact the ATO for the current FBT limit.

PAYG Summary Printed / Date

This field is automatically selected when you print your PAYG Summaries at the end of the financial year.

If you print a summary for an employee at some other time, select this to show that the summary has been printed and when.

ATO sent copy of PAYG Summary

This field is automatically selected when you print your PAYG Summaries at the end of the financial year.

If you send an employee's summary to the taxation office, select to show that it has been sent and when.

Terminated

Select if the employee's employment has been terminated.

Terminated Date

Date the person left your organisation. Defaults to today's date.

Reason

Reason the employee left your organisation.

Job Code

Code for the job position.

Description

Description of the job position.

Award Level

Award level held for the job position.

Start Date

Date the employee started the job position.

End Date

Date the employee finished the job position (if applicable).

FTE

FTE level of the job position.

Next Inc Level

Date the employee is due for the next increment in their job position.

Current Position

Select to display only the job positions currently held by the employee.

Launch Job Position Maintenance for the selected job position. See Job Position Maintenance - General tab in the Human resources manual.

Launch Staff Maintenance for the employee. See Staff Maintenance - Job Position tab in the Human resources manual.