Medical Maintenance - Incidents tab

Use the Incidents tab to list and maintain medical incidents at your organisation.

In the following example, the student's injury on the 16/05/2011 is selected. The corresponding details for this incident can be seen to the right - in this case the Summary sub-tab.

To open the Summary sub-tab of the Incidents tab:

Open the Medical tab from one of the following maintenance windows:
- Current Student Maintenance. See Current Student Maintenance - Medical tab in the Current students manual.
- Future Student Maintenance. See Future Student Maintenance - Medical tab in the Future students manual.
- Past Student Maintenance. See Past Student Maintenance - Medical tab in the Past students manual.
- Staff Maintenance. See Staff Maintenance - Medical tab in the Human resources manual.
Click .
The Summary sub-tab of the Incidents tab of the Medical Maintenance window is displayed.

Field	Description
Date	The date the incident occurred. The date defaults to today's date, if you click when first adding the incident. You can enter or modify this date manually.
Type	The type of incident. Maintain the type of incident in the luMedicalIncidentType lookup table. See Maintaining lookup tables in the System maintenance manual. This is useful for reporting on types of incidents, for example how may sporting injuries occur in a given period.
Venue	The venue at which the incident occurred. Select from the drop-down list. Maintain the venue of the incident in the luMedicalVenue lookup table. See Maintaining lookup tables in the System maintenance manual.
Time In	The time the person arrived at the sick bay. The time defaults to the current time, if you click when first adding the incident. You can enter or modify this time manually. If the patient is a student, the time they checked into the medical centre will appear next to their name in the Attendance Maintenance window for the class they should have been attending at the time of the incident. This time may also appear on the student's timetable in Current Student Maintenance depending on the ShowInSynergeticTimetableFlag in the luMedicalIncidentType lookup table. See Maintaining lookup tables in the System maintenance manual.
Time Out	The time the person left the sick bay. Either: Click . The current time is filled in automatically. Type the time in. Specify the time in 24-hour format. If the patient is a student, the time they checked out of the medical centre will appear next to their name in the Attendance Maintenance window for the class they should have been attending at the time of the incident. This time may also appear on the student's timetable in Current Student Maintenance depending on the ShowInSynergeticTimetableFlag in the luMedicalIncidentType lookup table. See Maintaining lookup tables in the System maintenance manual.
Diagnosis	Initial diagnosis made at your organisation of the: injuries sustained condition presented at the sick bay.
Despatch	Details of where the person was sent from your organisation for further treatment and any medications used.
Comment	Additional details of the incident.
Follow Up	Select to follow up on the date specified. Specify follow up comments, if required. The Crystal Report, MEDINCF, can be used to identify medical incidents requiring follow up.

Field

Description

Date

The date the incident occurred.

The date defaults to today's date, if you click when first adding the incident. You can enter or modify this date manually.

Type

The type of incident.

Maintain the type of incident in the luMedicalIncidentType lookup table. See Maintaining lookup tables in the System maintenance manual.

This is useful for reporting on types of incidents, for example how may sporting injuries occur in a given period.

Venue

The venue at which the incident occurred. Select from the drop-down list.

Maintain the venue of the incident in the luMedicalVenue lookup table.

See Maintaining lookup tables in the System maintenance manual.

Time In

The time the person arrived at the sick bay.

The time defaults to the current time, if you click when first adding the incident. You can enter or modify this time manually.

Student Medical - Incidents tab - Summary sub-tab (date and time in)

If the patient is a student, the time they checked into the medical centre will appear next to their name in the Attendance Maintenance window for the class they should have been attending at the time of the incident.

This time may also appear on the student's timetable in Current Student Maintenance depending on the ShowInSynergeticTimetableFlag in the luMedicalIncidentType lookup table.

See Maintaining lookup tables in the System maintenance manual.

Time Out

The time the person left the sick bay. Either:

Click . The current time is filled in automatically.
Type the time in. Specify the time in 24-hour format.

If the patient is a student, the time they checked out of the medical centre will appear next to their name in the Attendance Maintenance window for the class they should have been attending at the time of the incident.

This time may also appear on the student's timetable in Current Student Maintenance depending on the ShowInSynergeticTimetableFlag in the luMedicalIncidentType lookup table.

See Maintaining lookup tables in the System maintenance manual.

Diagnosis

Initial diagnosis made at your organisation of the:

injuries sustained
condition presented at the sick bay.

Despatch

Details of where the person was sent from your organisation for further treatment and any medications used.

Comment

Additional details of the incident.

Follow Up

Select to follow up on the date specified.

Specify follow up comments, if required.

The Crystal Report, MEDINCF, can be used to identify medical incidents requiring follow up.

Button	Description
	Click to launch the Discharge Confirmation window to set the time and type of the student's discharge from the medical centre.
	Create a report with the details of this incident. Note: Incident reports are linked using the Incident:HotReports configuration setting. See Incidents:HotReports configuration setting in the System maintenance manual.

Button

Description

Click to launch the Discharge Confirmation window to set the time and type of the student's discharge from the medical centre.

Discharge Confirmation window

Create a report with the details of this incident.

Note: Incident reports are linked using the Incident:HotReports configuration setting. See Incidents:HotReports configuration setting in the System maintenance manual.

Field	Description
Date	Date of the incident.
Type	Type of incident.
F/up	Selected if a follow up is required on the Follow Up Date specified.
Diagnosis	Initial diagnosis made at your organisation.
Despatch	Details of where the person was sent from your organisation for further treatment and any medications used.
Follow Up	Follow up comments.
Follow Up Date	Date the follow up is scheduled for.

Field

Description

Date

Date of the incident.

Type

Type of incident.

F/up

Selected if a follow up is required on the Follow Up Date specified.

Diagnosis

Initial diagnosis made at your organisation.

Despatch

Details of where the person was sent from your organisation for further treatment and any medications used.

Follow Up

Follow up comments.

Follow Up Date

Date the follow up is scheduled for.

Tip: When modifying an existing incident, first select the incident in the Incidents grid area.
Medical Maintenance - Incidents tab (grid relation, cut down)

Medical Maintenance - Incidents tab (grid relation, cut down)

Button	Description
	Add a new row in the Incidents grid area and then edit the incident details on each of the sub-tabs.
	Delete the incident highlighted in the Incidents grid area.

Button

Description

Add a new row in the Incidents grid area and then edit the incident details on each of the sub-tabs.

Delete the incident highlighted in the Incidents grid area.

Medical Maintenance - Incidents tab - Summary sub-tab