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The New Zealand Ministry of Education (NZ MOE) has a legal responsibility for ensuring schools submit accurate roll returns to allow the allocation of school resources. Resourcing Auditors are employed by the NZ MOE to verify the accuracy of the roll returns. Therefore, in addition to the current roll return requirements, the following roll audit requirements are required.
Audit 1 - Full school audit roll
The Full School Audit Roll is an alphabetical listing of all students attending the school on the count date of the roll return. It is used to:
Schools should print the Full School Audit Roll and retain it with the copy of the roll return they submit to the NZ MOE, so that it is available when an audit is performed on the school roll return.
See Audit 1 (Reports to Generate) of Printing the roll return aggregate reports.
Audit 2 - Audit Class Lists (Student Form Class lists)
The Audit Class Lists report is used to list students attending a class in alphabetical order for the purpose of recording attendance. For primary schools, this is the class in which a student regularly attends and for secondary schools this will be subject classes.
For all schools using electronic attendance registers, the Audit Class Lists must be completed manually by the classroom teachers on the count date for the roll return and the two school days preceding and the two school days following, the roll return count date. The Audit Class Lists must be completed by the classroom teachers during class time. This will enable a cross reference of names on the class list to names on the Full School Audit Roll to establish the attendance status of each student.
See Printing Audit Class Lists for roll returns.
Schools using electronic Attendance Registers
Schools should print the Audit Class Lists prior to the two school days preceding the roll return count date, have teachers complete the audit class lists over the five school day period and then retain them, with the copy of the roll return they submit to the Ministry, so that these audit class lists are available when the school is audited.
Schools using manual Attendance Registers
Schools using manual daily registers of attendance must complete the Audit Class Lists manually on the count date for the roll return. If they choose, schools using manual daily registers of attendance can also complete the Audit Class Lists on the two school days preceding and the two school days following the roll return count date. However, this latter requirement is mandatory for all schools using electronic attendance registers.
Audit 3 - Audit Term Attendance Register
Note: This applies to schools with approval to use Electronic Attendance Registers.
The Audit Term Attendance Register records the attendance of students attending a group. It reports the names of the students attending the group alphabetically, by legal name.
See Printing Audit Term Attendance Registers for roll returns.
Audit 4 - Maori Language Resourcing List
Maori language resourcing is based on the roll return aggregate reports M4 and J7 - Highest level of Maori language Learning.
The Maori Language Resourcing List allows the Resourcing Auditors to confirm a school’s claim for funding of Maori Language as per the selection criteria in the aggregate reports M4 and J7 in the March and July roll return.
See Audit 4 (Reports to Generate) of Printing the roll return aggregate reports.
Audit 5 - Student change of status
By tracking specific changes to student details, the Resourcing Auditors will be able to determine what these changes were, when they were made and the user ID of the person making the change.
See:
Audit 6 - Access to Synergetic for the Resourcing Auditors
The Resourcing Auditors need to be provided with access to Synergetic for use during the roll return audit. The Resourcing Auditors will only use the information in Synergetic that verifies the accuracy of the roll return and the attendance of individual students included in the roll return.
The Resourcing Auditors may also need to view the Synergetic lookup table with the school's absence codes, to ensure the correct mapping to NZ MOE's Audit Codes. The school must disclose if any absence codes have been changed or any additional codes have been created.
Audit 7 - Electronic Attendance Registers
For schools using Electronic Attendance Registers:
Last modified: 7/11/2012 12:37:58 PM
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In This Section Printing Audit Class Lists for roll returns Printing Audit Term Attendance Registers for roll returns Printing Student Change of Status report for roll returns |
© 2015 Synergetic Management Systems. Published 6 May 2015.
