Events Maintenance

Note: You can assign security meanings to event types to determine who can view events. See the luEventType lookup table in the System maintenance manual.

To open the Event tab:

Select Module > Development > Events Maintenance from the main menu.
Tip: You can also access the development functions by clicking .

The Set Events Search Criteria window is displayed.
Select the event. See Searching for events.
The Event tab of the Events Maintenance window is displayed.

Events Maintenance - Event tab

Field	Description
Description	Description of event, added when creating the event.
Type	Type of event, or event group. Event types are maintained in the luEventType lookup table. See Maintaining lookup tables in the System maintenance manual.
Event Date From	Date the event starts.
Event Date To	Date the event finishes.
Invite Date	Date that invitations to the event are to be sent.
RSVP	Date that people have been requested to respond by.
Costs	If a cost applies to the event, this shows the cost of the different types of ticket. You set the prices of the tickets on the Attributes tab.
Max Attendance	Maximum number that can attend the event. This usually applies if the venue has a limit on the number of people that can use it.
Tables Of	Number of people that can be seated at each table.
Max Tickets per Attendee	Maximum number of tickets an individual attendee can reserve through the Community Portal.
Tickets Allocated	Number of tickets to the event that have been allocated so far. This is calculated from the Current Attendees tab, and is updated each time you add a new attendee.
Comment	Free form comment about the event.
Event Concluded	Click Mark as Concluded to set the flag, once the event has been completed. Note: Current attendees are moved to the Past Attendees tab. There is no automatic way to return them to the Current Attendees tab. The button changes to Mark as NOT Concluded. At a later time you can reverse the status of the event in order to add more attendees. It does not make past attendees current but allows you to bulk add more attendees. You then mark the event as concluded again, and, if the Bulk Movable flag is selected, you can transfer current attendees to past attendees.

Field

Description

Description of event, added when creating the event.

Type

Type of event, or event group.

Event types are maintained in the luEventType lookup table. See Maintaining lookup tables in the System maintenance manual.

Event Date From

Date the event starts.

Event Date To

Date the event finishes.

Invite Date

Date that invitations to the event are to be sent.

RSVP

Date that people have been requested to respond by.

Costs

If a cost applies to the event, this shows the cost of the different types of ticket. You set the prices of the tickets on the Attributes tab.

Max Attendance

Maximum number that can attend the event.

This usually applies if the venue has a limit on the number of people that can use it.

Tables Of

Number of people that can be seated at each table.

Max Tickets per Attendee

Maximum number of tickets an individual attendee can reserve through the Community Portal.

Tickets Allocated

Number of tickets to the event that have been allocated so far.

This is calculated from the Current Attendees tab, and is updated each time you add a new attendee.

Comment

Free form comment about the event.

Event Concluded

Click Mark as Concluded to set the flag, once the event has been completed.

Note: Current attendees are moved to the Past Attendees tab. There is no automatic way to return them to the Current Attendees tab.

The button changes to Mark as NOT Concluded. At a later time you can reverse the status of the event in order to add more attendees. It does not make past attendees current but allows you to bulk add more attendees. You then mark the event as concluded again, and, if the Bulk Movable flag is selected, you can transfer current attendees to past attendees.

Button	Description
	Mark the event as having been concluded. This moves all current attendees to the Past Attendees tab.
	Change the status of a concluded event back to not concluded so that you can add additional people to the event afterwards. You cannot add attendees to a concluded event otherwise.

Button

Description

Mark the event as having been concluded.

This moves all current attendees to the Past Attendees tab.

Change the status of a concluded event back to not concluded so that you can add additional people to the event afterwards. You cannot add attendees to a concluded event otherwise.