Invoice Mode

Status of the invoice payment, used to determine when the invoice is paid:

Mode

Description

Prompt

Invoice paid in the next cheque run.

To change from the prompt mode to another mode:

1. Change this field.
2. De-select the payment in payment selection. See Creditor Payment Selections - Bulk Selection tab.

Note: You cannot change modes after the cheque run has been processed

Due Later

Due date is set to choose when to print a cheque for the invoice.

See Creditor Payment Selections - Bulk Selection tab.

Cheque Written

Cheque has been written and either:

• sent to the creditor
• paid upon delivery of the goods.

Note: You can use this mode to cancel previous cheques by entering a negative amount.

Immediate

Invoice paid immediately.

EFT Processed

EFT payment or deduction has been received.

A.B.N. Supplied

Select if the creditor has provided their ABN.

A.B.N.

Creditor's Australian Business Number.

Division

Two digit suffix for the creditor's ABN division if required.

Note: Large companies may have A.B.N. divisions for their subsidiaries. The majority of companies do not have A.B.N. divisions.

GST Registered

Select if the creditor is registered for GST.

Clear if creditor is not registered for GST. All general ledger journal entries are created as tax free.

BSB

The BSB number for the creditor's bank account.

Note: Any changes made to this field are saved permanently to the database. You must have Select and Update permissions in the CreditorInvoiceEntry | EditBankDetails security configuration to view or update this field. See Maintaining security permissions in the System maintenance manual.

Account Number

The account number for the creditor's bank account.

Note: Any changes made to this field are saved permanently to the database. You must have Select and Update permissions in the CreditorInvoiceEntry | EditBankDetails security configuration to view or update this field. See Maintaining security permissions in the System maintenance manual.

Payment Method

Default method of payment to the creditor. Values include:

• Cheque
• EFT.

Defaults to the default payment method for the creditor, if it has been set. See Creditor Maintenance - Account tab.

Invoice Number and Date

Invoice number and date from the supplier's invoice. Defaults to the date of the posting.

Note: Synergetic displays a warning if you select a date that is after the posting date and more than 90 days after the current date. This warning is configurable in the File Configuration Maintenance window. See DateWarningDifference configuration setting in the Finance manual.

Discount

Dollar discount amount applied to the invoice.

Note: Some creditors offer discounts for prompt payment. Make sure you select the appropriate mode to take advantage of prompt payment discounts, for example select Immediate.

Amount

The net amount of the invoice after any discounts have been applied.

Note: The amount can be a negative value, if the supplier provides a credit note.

Prices Include Tax

Select if the invoice or order price includes GST.

Note: Clear the checkbox if the supplier prices the line items of their invoices exclusive of tax, with the total for GST added in at the bottom of the invoice.

Currency

Select a currency for the invoice.

Exchange

If a foreign currency is selected, enter an exchange rate to override the global exchange rate.

Note: You must have Select and Update permissions in the CreditorInvoiceEntry | ExchangeRateOverride security permission to override the exchange rate. See Maintaining security permissions in the System maintenance manual.

Local Currency Amount

The invoice amount converted into your organisation's default currency by the exchange rate.

Description

Description of the invoice. The invoice displays the invoice number followed by this description.

This field displays the default invoice description if one has been set. See Creditor Maintenance - Account tab. If you change the default invoice description, it will appear on the next invoice or if you reselect the supplier for the current invoice.

Note: If the Invoice Number field is blank, you must provide a description.

Cheque Number and Cheque Date

If the mode is Cheque Written, complete the Cheque Number and Cheque Date fields are required.

Note: You can cancel a cheque in Synergetic by specifying a negative value in the Amount field and mode of Cheque Written.

Due Date

Due date for payment of the invoice.

If the mode is Due Later, you must enter a due date.

To change the default date that appears, see the Default Due Date for Postings field on the Synergetic Financial Configuration - Creditors tab in the System maintenance manual. The date can be the:

• same date as the previous invoices entered
• end of the next month following the invoice date
• end of the month that the invoice is dated.

Refers to Transaction

Select a previous transaction that the current transaction refers to, if required.

For example, if a credit note is for a returned item you can select the past transaction that the item belongs to.

Note: If you do not have a reference for the credit note, type 0.

Add a bank fee to the cost of the invoice for processing currency conversions or bank cheques. The fee amount is added in the default currency.

Perform an action on the posting that this creditor invoice belongs to. See Creditor invoice posting actions for more details.