Configuring the Absence Events Daily Calculations

DEEWR export uses the Absence Events Daily Calculations to produce the attendance results. These calculations rely on Synergetic's timetabling system being accurate for your organisation.

Before performing the DEEWR export you can:

• Review how the AbsenceMinutes and AbsenceFactor are calculated in Synergetic. See Calculating the AbsenceMinutes and AbsenceFactor.
• Check the calculated absence data using Crystal Reports. See Generating absence reports to check DEEWR export data.

Configuring the Absence Events Daily Calculations

To ensure that these calculations are correct, you must define:

• At least one timetable group. See luTimetableGroup lookup table in the System maintenance manual.
• The year levels for your organisation. See luYearLevel lookup table in the System maintenance manual.

Note: Ensure you allocate each year level to a timetable group, and that the IncludeInCensusFlag field is selected.

• A timetable definition for the timetable group(s). See Defining and setting up timetables in the System maintenance manual.
• Calendar events to mark:
  • the date the timetable starts
  • any non-school periods such as public holidays or school holidays
  • the date the timetable resumes after non-school days.

See Timetable Maintenance - Calendar Events tab in the Curriculum manual.

• Start and end dates for the current semester. See Student File Semester Maintenance - File Semester tab in the Curriculum manual.

Note: Your organisation may use another word such as Term instead of Semester.

If your organisation has overlapping semesters, the DEEWR record export uses the earliest-starting semester as its reporting period. In the example below, there are two semesters which overlap during the month of July. If DEEWR records are exported during July, Synergetic uses the first semester to calculate the results.

Last modified: 16/09/2016 9:44:07 AM

© 2016 Synergetic Management Systems. Published 16 September 2016.