Future Student Maintenance - Applications tab

Use the Applications tab to view and maintain details about enrolment applications.

The applications are based on their order of entry into the system within date. The default application, that is, the applicant's first choice, is displayed in bold.

To open the Applications tab:

Select Module > Future Students > Future Student Maintenance from the main menu.
The Set Future Student Search Criteria window is displayed.

Tip: You can also access the future student functions by clicking .
Search for the future student. See Searching for future students.
Click the Applications tab.
The Applications tab of the Future Student Maintenance window is displayed.

Field	Description
Enquired	Date of the first enquiry for enrolment of the student.
Orig Applied	Date that the first application was received for enrolment.
Priority	Priority category that the application has been assigned to.

Field

Description

Enquired

Date of the first enquiry for enrolment of the student.

Orig Applied

Date that the first application was received for enrolment.

Priority

Priority category that the application has been assigned to.


Field	Description
Category	Category for the application. Note: This grid field is only visible if the UseApplicationCategory configuration setting is True. See UseApplicationCategory configuration setting.
Enrolment Date	Date the future student has applied to enrol at the campus starting at the specified year level.
Age at Enrolment	Student's age at the enrolment date of the application. This is calculated from the: Enrol Date field Date of Birth field, updated on the Personal tab. Note: If 1/1 (1st January) is entered in the Enrol Date field, the value is calculated from the first day of the first term of the specified year. If the actual start date is entered, the value is calculated based on this date.
Campus	Future student's campus.
Year Level	Future student's year level.
Field	Description
Status	Status of the future student's application. The typical default options are:
	Status	Description
	A	Application made.
	D	Deferred.
	F	Finalised.
	O	Place Offered.
	W	Waitlisted.
	X	Cancelled by the applicant.
	Note: Use the luFutureStatus lookup table to maintain entries. See the luFutureStatus lookup table in the System maintenance manual. Tip: You can create mail merge letters using the crspFutureStatusChangePrint stored procedure. See Printing mail merge letters using an existing document in the Extracting data manual. The luFutureStatus table is linked to the luFutureStatusMerge lookup table using its MergeCode. When a status is changed, its MergeCode is also changed as well. Any applications with this MergeCode are selected by the stored procedure.
Status Changed	Date the application was last updated. For example, the application may have been updated because the: person changed their mind about their first choice for year of enrolment status was altered.
Boarder	Boarding status of the application.
Activity	Activity associated with the application.
Activity Date	Date of the associated activity.
Review	Mark the record for future review or follow up. Tip: When searching for future students, you can display all the applications that require review by selecting Yes in the Marked for Review field. See Searching for future students.
Ranking	Ranking applied to this application. See How ranking works.
Application date	Date the application was created.
Comment	Any comments on the applications.

Field

Description

Category

Category for the application.

Note: This grid field is only visible if the UseApplicationCategory configuration setting is True. See UseApplicationCategory configuration setting.

Enrolment Date

Date the future student has applied to enrol at the campus starting at the specified year level.

Age at Enrolment

Student's age at the enrolment date of the application. This is calculated from the:

Enrol Date field
Date of Birth field, updated on the Personal tab.

Future Student Maintenance - Application tab (Age At Enrol Date field)

Note: If 1/1 (1st January) is entered in the Enrol Date field, the value is calculated from the first day of the first term of the specified year. If the actual start date is entered, the value is calculated based on this date.

Campus

Future student's campus.

Year Level

Future student's year level.

Field

Description

Status

Status of the future student's application.

The typical default options are:

Status

Description

Application made.

Deferred.

Finalised.

Place Offered.

Waitlisted.

Cancelled by the applicant.

Note: Use the luFutureStatus lookup table to maintain entries. See the luFutureStatus lookup table in the System maintenance manual.

Tip: You can create mail merge letters using the crspFutureStatusChangePrint stored procedure. See Printing mail merge letters using an existing document in the Extracting data manual.
The luFutureStatus table is linked to the luFutureStatusMerge lookup table using its MergeCode. When a status is changed, its MergeCode is also changed as well. Any applications with this MergeCode are selected by the stored procedure.

Status Changed

Date the application was last updated. For example, the application may have been updated because the:

person changed their mind about their first choice for year of enrolment
status was altered.

Boarder

Boarding status of the application.

Activity

Activity associated with the application.

Activity Date

Date of the associated activity.

Review

Mark the record for future review or follow up.

Tip: When searching for future students, you can display all the applications that require review by selecting Yes in the Marked for Review field. See Searching for future students.
Set Future Student Search Criteria window (cut down)

Ranking

Ranking applied to this application. See How ranking works.

Application date

Date the application was created.

Comment

Any comments on the applications.

Button	Description
	Create an enrolment application. See Creating future student enrolment applications. Tip: You can create mail merge letters using the crspFutureStatusChangePrint stored procedure. See Printing mail merge letters using an existing document in the Extracting data manual.
	Modify the highlighted enrolment application. See Modifying future student enrolment applications. Tip: Double click the required application to modify the details.
	Delete the highlighted enrolment application. Tip: We suggest that you cancel an application rather than deleting it so that you can maintain a history for the applicant. To cancel an application: Highlight the application on the Applications tab. Click . Select Cancelled from the Status drop-down list.
Button	Description
	Create future student applications in bulk. See Creating future student applications in bulk.
	Make the highlighted application the applicant's first choice.

Button

Description

Create an enrolment application.

See Creating future student enrolment applications.

Tip: You can create mail merge letters using the crspFutureStatusChangePrint stored procedure. See Printing mail merge letters using an existing document in the Extracting data manual.

Modify the highlighted enrolment application.

See Modifying future student enrolment applications.

Tip: Double click the required application to modify the details.

Delete the highlighted enrolment application.

Tip: We suggest that you cancel an application rather than deleting it so that you can maintain a history for the applicant.

To cancel an application:

Highlight the application on the Applications tab.
Click .
Select Cancelled from the Status drop-down list.

Button

Description

Create future student applications in bulk.

Bulk Add Applications window

See Creating future student applications in bulk.

Make the highlighted application the applicant's first choice.