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Defining school assemblies using room availability

You can prevent the scheduling of specialist subjects during an assembly, by setting the availability of:

In the following example, a whole-school assembly occurs on Monday, first period. To achieve this, the D1/TP1 cell's availability is set to N for all specialist teachers and rooms.

For a related video, see Setting the availability of specialist rooms in Primary Time (Advanced, #5017, 1.43 mins).

To define school assemblies using specialist room availability:

  1. Select Basic Data > Rooms from the main menu.

    Basic Data, Rooms menu

    The Rooms window is displayed with rooms added earlier.

    Rooms (populated, cut down)

  2. Select a specialist room.

    Rooms (select room, library, cut down)

  3. Select the cell for the required day and time period for the assembly, in the Available Times area.

    In this example, the D1/TP1 cell; that is, Monday first period.

    Teachers (Available Times, select D1 TP1, cut down)

  4. Click Avail Y/N button (Teachers window).

    The room's availability is set to N for the selected cell.

    Teachers (Available Times, D1 TP1 set to N, cut down)

  5. Repeat steps 2 through 4 for each specialist room.
  6. Click Save button (Teachers window).
  7. Click Close button (Teachers window).
  8. Set the availability of the specialist teachers, if not already done. See Defining school assemblies using teacher availability.

Last modified: 23/09/2014 10:07:53 AM

See Also

Maintaining specialist rooms

Adding specialist rooms manually

Importing specialist rooms

© 2015 Synergetic Management Systems. Published 17 March 2015.

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