Processing current pays

Processing pays consists of the following steps:

1. Update any permanent changes to the Payroll Maintenance File. This includes any changes to bank account details or permanent changes to an employee's pay details. See Maintaining payroll employees.
2. Create a new pay. Create a new pay for the pay period you are about to process. See Creating new pays.
3. Select the employees to pay. Select the employees to process in the pay run. See Creating a pay run for pay groups.
4. Process special pays. If required, manually select any employees for special pay consideration. See Creating special pay runs.
5. Enter in all payroll data for the period into Current Pay Maintenance. Make any adjustments to employee's pay records if they are to receive a non-standard pay. For example, to add leave loading or overtime payments. See Maintaining current pays.
6. Print your payroll journal. At any stage you can print a payroll journal to ensure that each employee is being paid correctly. See Printing payroll journals.
7. Print the payroll audit report. See Key payroll reports.
8. Update hours-based leave calculations. See Calculating leave entitlements.
9. Print a coinage analysis. Print a coinage analysis when paying by cash. See Analysing payroll coinage.
10. Print payroll cheques. See Printing payroll cheques.
11. Process EFT payments. Process EFT payments. See Processing EFT payments.
12. Print the payslips. See Printing payslips.
13. Print deduction and other superannuation lists, if required. See Key payroll reports.
14. Update the current pay. See Updating current pays. This:
    • updates the general ledger
    • prints out a summary of the pay for audit purposes
    • marks the posting as complete.

Last modified: 10/10/2013 4:35:57 PM

© 2013 Synergetic Management Systems. Published 15 October 2013.