Maintaining general ledger sub allocations

Sub-allocations are used to identify expenses for departments or projects. Sub-allocations can be used where you do not need to budget at the general ledger account level.

For example, you can use general ledger sub-allocations for camps or WIP (work in progress) entries.

Sub-allocations:

• Are mainly used for reporting purposes. For example, you can keep track of all costs relating to specific projects.
• Identify expenses that you do not want to budget for at the general ledger level. For example, a school camp.
• Can be directly linked to one or more general ledger codes.
• Can be set up so that general ledger codes can be split up at posting time to one or more sub-allocation codes.

As an example, you might have a budget for maintenance. Within the maintenance budget you identify the area of expense, such as plumbing, electrical, general and so on. There is no budget at this sub-allocation level, it is only used for reporting purposes. Reports can optionally show sub-allocations. The report GLJNLSUB displays a general ledger journal listing by sub-allocation.

Also see, Accounting structure in the Finance manual.

How to:

• Search for an existing general ledger sub-allocation. See Searching for general ledger sub-allocations.
• Create a new general ledger sub-allocation. See Creating new general ledger sub-allocations.

What you can do:

Last modified: 10/10/2013 9:18:17 AM

© 2013 Synergetic Management Systems. Published 15 October 2013.