Processing online applications

Use the Process Online Applications window to import applications made through an online program. For example, through a page on your organisation's website.

Note: Applications must be in a specific format to be imported. See Creating importable applications in the System maintenance manual.

Opening the Process Online Applications window

Process Online Applications window key fields and buttons

Fields

Field	Description
Online Application Location	Folder location where the application file is stored.
File Name	Name of the selected application file.
Application Type	Filter the display by application type. Options include: all applications future student applications enquiry applications.
Status	Filter the display by the application status. Options include: all applications completed applications applications in process pending applications.
Application ID	Filter the display by the ID number for the application.

Application area

Grid area fields

Note: Optional fields are used depending on your organisation's online payment process.

Field	Description
Type	Type of application. For example, enquiry or future student.
Application Number	Unique number identifying the application.
Date	Date the application was made.
Application Amount	The enrolment deposit amount. Note: Cash receipts can be generated automatically for enrolment deposits created through the online application process. See Synergetic Financial Configuration - Enrolment Deposits tab in the Finance manual.
Status	Status of the application.
Billing Email Address	Billing email address provided with the application.
Payment Transaction Code	Code for the third party payment transaction.
Payment Response Code	Code for the third party payment response.
Payment Response Text	Text provided with the third party payment response.
Payment Error	Any error that occurred during the payment.
AgentID	Synergetic ID of the agent responsible for the application.

Students area

The fields in the Students area are a superset of the fields available in the Future Student Maintenance window on the:

Personal tab. See Future Student Maintenance - Personal tab.
Flags tab. See Future Student Maintenance - Flags tab.
Enrol Details tab. See Future Student Maintenance - Enrol Details tab.
Applications tab. See Future Student Maintenance - Applications tab.
Supplemental tab. See Future Student Maintenance - Supplemental tab.
Source tab. See Future Student Maintenance - Source tab.
Transport tab. See Future Student Maintenance - Transport tab.
Courses tab. See Future Student Maintenance - Courses tab.
Emergency tab. See Future Student Maintenance - Emergency tab.
Doctor tab. See Future Student Maintenance - Doctor tab.
Medical tab. See Future Student Maintenance - Medical tab.
Debtor tab. See Future Student Maintenance - Debtor tab.
Photo tab. See Future Student Maintenance - Photo tab.
Comment tab. See Future Student Maintenance - Comment tab.
International tab. See Future Student Maintenance - International tab.

Contacts area

The fields in the Contacts area are a superset of the fields available on the:

Contacts tab of Future Student Maintenance. See Future Student Maintenance - Contacts tab in the Community manual.
Name tab of Community Maintenance. See Community Maintenance - Name tab in the Community manual.
Home address tab of Community Maintenance. See Community Maintenance - Home Address tab in the Community manual.
Occupation tab of Community Maintenance. See Community Maintenance - Occupation tab in the Community manual.
Phone tab of Community Maintenance. See Community Maintenance - Phone tab in the Community manual.

Buttons

Button	Description
	Launch the File Chooser window to load the import file.
	Load the data file selected into the grid areas in the Process Online Applications window.
	Exit the Process Online Applications window.
	Delete the application from the grid. All students in the application are removed from the window. Note: You cannot delete an application once students in the application have been transferred to enquiry or future students or have been added as a community member.
	Set the selected student's status as Enq Student and transfer them into Enquiry Student Maintenance. See Maintaining enrolment enquiries. Note: Your organisation can configure whether this button is displayed. See StudentTransferMode configuration setting in the System maintenance manual.
	Set the selected student's status as Future Student and transfer them into Future Student Maintenance. See Maintaining future students. Note: Your organisation can configure whether this button is displayed. See StudentTransferMode configuration setting in the System maintenance manual.
	Set the selected student's application as rejected.
	Reinstate a student whose application status has been set as rejected.

Last modified: 23/09/2014 3:49:49 PM