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Errors 1-290
Error |
Message |
Field(s) to check |
On tab |
Additional information |
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101 |
Gender is not M or F |
Gender |
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111 |
Date of birth is missing |
Date of Birth |
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121 |
Date first attended at this school is missing |
Entry Date |
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121 |
Format of date first attended this school is incorrect |
Entry Date |
Format of Entry Date is incorrect or the date is missing. |
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122 |
First schooling date format is incorrect |
Initial Schooling Date |
Format of Initial Schooling Date is incorrect or the date is missing. |
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132 |
Student started before age 5
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Initial Schooling Date |
Student at full primary school, contributing primary school or composite school has initial schooling date less than the date of birth + 4.9 years. |
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Date of Birth |
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133
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Needs date first started school
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Initial Schooling Date |
Student at a full primary school, contributing primary school or composite school with a funding year level less than 9 needs the initial schooling date. |
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Year Level, Schooling Year Offset |
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141 |
Needs ethnic group |
Ethnic Group 1 |
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142, 143, 144 |
Ethnic code is incorrect |
Ethnic Group 1, Ethnic Group 2, Ethnic Group 3 |
Check that the lookup table is correct. See Ethnic group. |
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151 |
ORRS code is incorrect |
Resource Level |
Check that the lookup table is correct. |
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161 |
Funding year level is incorrect |
Year Level, Schooling Year Offset |
Student at a special school, composite school or correspondence school does not have a funding year level between 0 and 15, inclusive. See Funding year levels. |
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162
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Funding year level is inconsistent with primary school
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Year Level, Schooling Year Offset |
Student at a primary school or contributing primary school, who has not left, is not student type EM but funding year level is greater than 8. |
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Student Type |
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Reason |
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163
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Funding year level does not correspond with age
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Year Level, Schooling Year Offset |
Student with age at 1st July is less than or equal to 8 and funding year level is greater than or equal to age - 3. See Funding year levels. |
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Date of Birth |
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164
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Funding year level does not correspond with age
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Year Level, Schooling Year Offset |
Check the funding year level and date of birth of a student, who has not left and with a resource level of Non-ORRS. A student's age at 1st July has been found to be between 8 and 15, inclusive, and funding year level is less than age - 6. See Funding year levels. |
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Date of Birth |
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Resource Level |
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Reason |
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171 |
Student type is missing |
Student Type |
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172 |
Student type is incorrect for this school type |
Student Type |
Student at secondary school (either year 7-15 or year 9-15) has an incorrect student type. See Student type. |
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176
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Adult must be older than 19 at 1 January of this year
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Student Type |
Student type of AD, RA, TPAD, TPRAE, TPRAOM and age is less than 19 on 1st January. See Student type. |
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Date of Birth |
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177(a)
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Should be coded as an adult
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Student Type |
Student with type RE, who has not left, with resourcing level of Non-ORRS and with age at 1st January greater than or equal to 19. See Student type. |
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Date of Birth |
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Resource Level |
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Reason |
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177(b)
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Should be coded as Teen Parent Enrolled Continuing Adult (TPRAE), Teen Parent Other Adult (TPAD) or Teen Parent Adult over max roll (TPRAOM).
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Student Type |
Student with type TPRE or TPREOM, who has not left and with age at 1st January greater than or equal to 19. See Student type. |
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Date of Birth |
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Reason |
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179
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Type of student 'Not attending' (NA) is incorrect for a school leaver. Enter correct student type at date of last attendance.
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Student Type |
Student who has left, with student type of NA has been found with a leaving date between 3rd March 2014 and 2nd March 2015 (inclusive). |
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Leaving Date |
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Reason |
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191 |
Citizenship code is incorrect |
Country of Citizenship |
Check that the lookup table is correct. |
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192
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Students from New Zealand or Australia cannot be FF or NZAID
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Country of Citizenship |
Student type is FF or FE and Country of Citizenship is New Zealand or Australia. |
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Student Type |
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202
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Fee for international fee-paying or NZAID funded student is missing. Enter fee charged, including GST, for this academic year
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Tuition Variation Type |
Student with student type of FF or FE, that has not left, does not have a fee set up or the fee is zero. See Setting up tuition fees for international and full-fee students. |
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Student Type |
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Reason |
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221
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Student in primary level must be full-time
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FTE |
Student is found with student type not equal to EM, not at an Academy, funding year level is less than 9 and FTE is less than 1. |
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Student Type, Academy |
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Year Level, Schooling Year Offset |
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224 |
FTE value must be between 0.1 and 1.0 inclusive |
FTE |
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225
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Student aged <16 at roll count date must be full-time unless attending an Academy
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FTE |
Student is found with student type not equal to EM, not at an Academy, age is less than 16 years on either roll count day and FTE is less than 1. |
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Student Type, Academy |
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Date of Birth |
Current Student Maintenance - Personal tab |
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231 |
Maori-medium / Maori language learning code is incorrect |
Indigenous Language Level |
Check that the lookup table is correct. |
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Error |
Message |
Field(s) to check |
On tab |
Additional information |
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241 |
Subject code [xxxx] is incorrect |
Board Studies Code
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Student has not left, has a funding year level greater than or equal to 9 and one of the classes has an incorrect Board Studies Code during the July roll return. Launch from the Classes tab of Current Student Maintenance to each of the student's classes. Check the Board Studies Code is valid for each class. Check the lookup table. See Subject codes. |
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Grid area fields |
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Year Level, Schooling Year Offset |
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Reason |
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242
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Full-time student must have at least 1 subject
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Grid area fields |
Student not at a special school, that has not left, student type not AE, NA, TPRE, TPRAE or TPAD has an FTE equal to 1, funding year level greater or equal to 9, with resourcing level of non-ORRS must have at least one class defined during the July roll return.
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Student Type |
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Reason |
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FTE |
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Year Level, Schooling Year Offset |
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Resource Level |
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251 |
Date of Last Attendance format is incorrect |
Leaving Date |
Contact Synergetic Management Systems as this error should not occur. |
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252
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Date in last attendance field but no reason
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Reason |
Reason is required if a leaving date is specified.
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Leaving Date |
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261
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Code for highest NQF attainment incorrect
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Secondary Attainment Level |
Check that the lookup table is correct. This only applies to students of type RE, RA, AD, FF, TPREOM, TPRAOM, TPRE, TPRAE or TPAD who have left with reason of L, E, X, C or O, FTE equal to 1 and funding year level greater than or equal to 9, during July roll returns. |
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Student Type |
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Reason |
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FTE |
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Year Level, Schooling Year Offset |
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271 |
Reason for leaving is not valid |
Reason |
Check that the lookup table is correct. See Reason for leaving. |
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272
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Student has reason for leaving but no last attendance date
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Leaving Date |
Leaving date is required if a reason for leaving is specified. |
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Reason |
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273
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Exempted or excluded student must be <16
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Reason |
Student is found with reason of E or K and age is greater than or equal to 16 at the leaving date. Exempted or excluded students must be less than 16 at the leaving date. See Reason for leaving. |
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Date of Birth |
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Leaving Date |
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275
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Reason for leaving code is incorrect
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Reason |
Student is found with reason of L or X and age is less than 15 years and 9 months at the leaving date. |
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Date of Birth |
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Leaving Date |
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Last modified: 8/04/2015 1:51:33 PM
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See Also Roll return errors and warnings Previewing roll return errors and warnings Updating current student details for roll returns |
© 2015 Synergetic Management Systems. Published 6 May 2015.
