New Ability tab.

You can use the Ability tab of Past Student Maintenance to record students' ability to perform physical activities such as running or swimming.

Past Student Maintenance - Ability tab

New Medical Conditions tab.

You can use the Medical Conditions tab of Past Student Maintenance to view past student medical condition details.

Past Student Maintenance - Medical Conditions tab

New Portal Approval fields.

The Portal Approval and Give Portal Approval fields on the Relations tab of Past Student Maintenance determine Community Portal permissions for the selected student.

Past Student Maintenance - Relations tab

Scholarships tab updated.

You can now add and delete scholarship records on the Scholarship tab of Past Student Maintenance.

Past Student Maintenance - Scholarships tab

Guests sub-tab updated.

New General and Tickets sub-sub-tabs have been added to the Guests sub-tab of:

• Current Events tab of Past Student Maintenance
• Events tab of Past Student Maintenance.

Past Student Maintenance - Current Events tab - Guests sub-tab

Past Student Maintenance - Events tab

New Individual Plans tab.

You can use the Individual Plans tab of Past Student Maintenance to maintain individual learning plans.

Past Student Maintenance - Individual Plans tab

New STAR Funded Course Date field.

New STAR Funded Course Date field on the NZMOE tab under Past Student Maintenance to determine which students received Secondary Tertiary Alignment Resource (STAR) funding during the previous or current school year.

Past Student Maintenance - NZMOE tab

New Interviews tab.

You can use the Interviews tab of Past Student Maintenance to schedule and maintain interviews.

Past Student Maintenance - Interviews tab

New Receive SMS and Receive Email fields.

New Receive SMS and Receive Email fields on the Relations tab in Community Maintenance list the people who send SMSs and emails to the selected community member.

Past Student Maintenance - Relations tab

Field added to the Transport tab.

New Extra Description field added to the Transport tab of Past Student Maintenance, to record the distance a parent lives from your organisation for conveyance allowances.

Past Student Maintenance - Transport tab

Fields added to the Codes tab.

New fields added to the Codes tab in Past Student Maintenance:

• Government Student Number
• Early Learning Code
• Vocational Education Code.

Past Student Maintenance - Codes tab

New field on the International tab of the Past Student Maintenance window.

You can set a person's citizenship using the Status field on the International tab of Past Student Maintenance.

Past Student Maintenance - International tab

New field on the Entry tab of the Past Student Maintenance window.

The Application Date and Enquiry Date for a past student are shown on the Entry tab of Past Student Maintenance.

Past Student Maintenance - Entry tab

New fields on the Transport tab of the Past Student Maintenance window.

On the Transport tab of Past Student Maintenance, you can:

• set a Start Date and a Stop Date for transport records
• elect to display active records only.

Past Student Maintenance - Transport tab

New field on the Courses tab of the Past Student Maintenance window.

The file type of the course is displayed on the Courses tab of Past Student Maintenance.

Past Student Maintenance - Courses tab

New NZMOE tab for past students.

You can now use the NZMOE tab for past students.

Past Student Maintenance - NZMOE tab

New Mail format field in Create New Past Student.

You can specify how community members' names should be formatted on the Create New Past Student window.

Past student creation windows

New fields on the Work Exp tab of Past Student Maintenance.

You can view additional community information about a student's employer in the Work Exp tab of Past Student Maintenance.

Past Student Maintenance - Work Exp tab

Import/Export Student Data window documented.

You can import updated past student information from the Potentiality web service through the Import/Export Student Data window.

Importing past student changes from Potentiality

New Comms tab in Past Student Maintenance.

You can view past communications sent to past students in the Comms tab of Past Student Maintenance.

Past Student Maintenance - Comms tab

New Current Comms tab in Past Student Maintenance.

In the Current Comms tab of Past Student Maintenance you can view and maintain:

• communications yet to be sent to the past student
• the past student's notification methods.

Past Student Maintenance - Current Comms tab

New Current Events tab in Past Student Maintenance.

You can view and maintain events the past student is attending in the Current Events tab of Past Student Maintenance.

Past Student Maintenance - Current Events tab

New Events tab in Past Student Maintenance.

You can view events the past student has attended in the past in the Events tab of Past Student Maintenance.

Past Student Maintenance - Events tab

New Correspondence tab in Past Student Maintenance.

In the Correspondence tab of Past Student Maintenance you can view and maintain:

• documents uploaded to the past student's DocMan tab
• correspondence sent to the past student
• emails included from Microsoft Outlook.

Past Student Maintenance - Correspondence tab

New fields in the DocMan tab of Past Student Maintenance.

You can filter documents by their description or source reference in the DocMan tab of Past Student Maintenance.

Past Student Maintenance - DocMan tab

Student email address recorded.

Past students' email addresses are shown in the Personal tab of Past Student Maintenance.

Past Student Maintenance - Personal tab

New field in Set Past Student Search Criteria window.

You can now search for past students by entering their Gov Student No.

Note: Currently used in the State of Victoria, Australia. Also known as VSN.

Searching for past students

Extra relationships between student and contact shown.

If a contact has more than one relationship with a student, then both are listed on the Contacts tab of Future Student Maintenance.

Past Student Maintenance - Contacts tab

Access to Past Students.

You can access Past Students through the Development module even if your organisation has not purchased the Development module.

Maintaining past students

New Attendance tab.

You can view attendance records for past students in Past Student Maintenance.

Past Student Maintenance - Attendance

New Absent tab.

You can view records of absences for past students in Past Student Maintenance.

Past Student Maintenance - Absent

Updated introduction.

The introduction to the manual has been updated to:

• cover student types
• include links to main sections.

Past students

New luSubSchool lookup table.

The luSubSchool lookup table is used mostly by multi-campus organisations that provide schooling for all year levels at each campus.

For example, year levels can be grouped into a:

• junior school
• middle school
• senior school.

The sub-school can then be used for searching for current, future and past students.

Searching for past students

luSubSchool lookup table in the System maintenance manual

luYearLevel lookup table in the System maintenance manual

Additional search fields.

Descriptions have been added for new search criteria fields on the Set Past Student Search Criteria window.

Searching for past students

Updated Activity tab.

The Activity tab has been updated to include the Activity field. You can filter records based on entries in the luFutureActivity lookup table.

Past Student Maintenance - Activity tab

luFutureActivity lookup table in the System maintenance manual

New International tab.

A new International tab has been added to:

• record citizenship, passport, and visa details
• set which citizenship or visa subclass is active at present.

Past Student Maintenance - International tab

Changing a contact type to one that already exists forces a swap.

You can easily swap contacts. For example, if you have a student with SC1 and SC2 contacts, you can change the SC2 to SC1 and then the SC1 becomes SC2.

Swapping contacts

Past Student Maintenance - Contacts tab

Updated field and button descriptions.

Field and button descriptions have been added to the following tabs:

Maintaining past students

• Personal
• Deposit
• Relations
• Comment
• Semester
• Contacts
• Transport
• Courses
• International

• Scholarships
• Awards
• Material
• Medical
• Codes
• Work Exp
• Photo
• DocMan.

During the process, the fields and buttons have been aligned with the Current students and Future students manuals.

Updated procedures.

Procedures have been incorporated from the Current Students and Future students manuals, where relevant.

Adding new relations

Creating a new employer for work experience

Maintaining details of a past student's course

Change to the way Peer Year is determined.

When transferring a current student to a past student, you can use the student's entry date as their Peer Year, or another field. This is controlled by the UseEntryDate configuration setting.

The description of the Peer Year field on the School tab of Past Student Maintenance has been updated.

Past Student Maintenance - Schooling tab

UseEntryDate configuration setting in the System maintenance