Class Maintenance - Markbook tab

Use the Mark Book tab to set up and maintain mark book assessment areas against a class. For example, topic tests and assignments that are not part of the mainstream subject assessment and are class specific. These assessments will not be printed on semester reports.

For example, for the subject Art the main required assessment areas might be:

The art teacher has held several topic tests and recorded student attitudes towards class. The teacher wants to record the test and project results somewhere on the system so that they can be archived but not printed on the normal end of term/semester report.

If the Multiple Staff MarkBooks field is selected on the General tab, you can select either:

Each teacher will need to maintain separate mark book assessment areas on this tab. These mark books can then be used by you or the other teacher for entering mark book results on the Mark Book tab of Student Results Maintenance. See Student Results Maintenance - Mark Book tab.

For example, Assignments 1, 2 and 3 relate to Mr Diamond while Assignments 4 and 5 relate to Miss Neville; both teachers share the teaching of the German A class (S/GEEA1).

To open the Markbook tab:

Select Module > Students or Assessments, then Class Maintenance.
The Set Class Search Criteria window is displayed.

Tip: You can also access the class maintenance functions by clicking or .
Select the required class.
The General tab of the Class Maintenance window is displayed.
Click the Markbook tab.
The Markbook tab of the Class Maintenance window is displayed.

The grid area fields correspond to the fields in the Mark Book area. See the field descriptions below.

In the following example, the Assignment 1 mark book assessment area is selected and the corresponding values can be edited in the Mark Book area.

Button	Description
	Adds another mark book area. The new mark book is added after all existing mark book assessment areas.
	Inserts a new mark book assessment area before the highlighted area.
	Deletes the highlighted mark book assessment area.
	Imports a mark book assessment area for: a single class - See Importing mark book assessment areas for a single class multiple teachers - See Importing mark book assessment areas for multiple teachers in a class.
	Move the mark book assessment area above the one immediately above it.
	Move the mark book assessment area below the one immediately below it.

Button

Description

Adds another mark book area. The new mark book is added after all existing mark book assessment areas.

Inserts a new mark book assessment area before the highlighted area.

Deletes the highlighted mark book assessment area.

Imports a mark book assessment area for:

a single class - See Importing mark book assessment areas for a single class
multiple teachers - See Importing mark book assessment areas for multiple teachers in a class.

Move the mark book assessment area above the one immediately above it.

Move the mark book assessment area below the one immediately below it.

Field	Description
Copy Level	How mark books are made available to other users. You can choose to: share mark book entries with all classes with a common assessment code not share mark book entries with other users. This field applies to all mark book entries displayed. That is, when it is changed, the new copy level applies to the mark book entries.
Seq	Identifying sequence number. Use to place assessment areas in a specific order if required.
Heading	Name of the assessment area. Warning: If you alter the meaning of an assessment area, you may change the meaning of results already in the system. If you need to do this, then you should either create a new assessment area or merge it with another one. See Merging other assessment areas into the current assessment area.
Abbrev Heading 1 and 2	Abbreviation of the Heading field. The abbreviated headings are shown in Student Results Maintenance.
Result Type	Result values available for the subject assessment area. Result types restrict the valid values that you can enter in this field. This is so that the data presented on reports is consistent. Note: Values are maintained in the luReportResultType lookup table. See luReportResultType lookup table in the System maintenance manual. Note: If you change the Result Type so that the values do not map properly to information you have already entered, you are prompted with an error message.
Override Mask	Range of valid result values. Staff can only enter values within the range specified. For example, an Override Mask of 0-100 restricts your values to between 0 and 100. You can have a numeric or alphanumeric result. In most cases, it is a good idea to have a comma at the front of your mask. This allows you to select a blank value for the result. If you do not have the leading comma, you will have to enter a value for every student. Use a comma to separate each result value. Note: You only have to select a Result Type when entering an override result mask if the results are numeric. In this case, select a numeric Result Type, for example MARK, as well as entering an Override Mask. Numeric masks. For example: “,0-10” “,0-100” “,80-0” If the higher number is first then the numbers are in descending order, rather than ascending order. You can also: Specify a mask as 100-0(0.5). This generates a value list of 100, 99.5, 99, 98.5 ... 0. If you leave off the (0.5) suffix then the default increment is 1. Force a fixed decimal place by specifying a mask such as 100.0-0(0.5). This generates a value list of 100.0, 99.5, 99.0, 98.5, 98.0 ... 0.0. Specify a larger increment by specifying a mask such as 100-0(2). This generates a value list of 100, 98, 96 ... 0. Make sure that it goes down to 0 (zero) so that even students who receive a 0 will get a grade. Alphanumeric masks. If you want to define values like Beginning, Consolidating, Established then you set up these values as follows: “,B\|Beginning, C\|Consolidating, E\|Established” “,G\|Good, VG\|Very Good, E\|Excellent” “,A+, A, B, B+, C, C+, UG” The pipe (vertical bar) within each type indicates that the characters before it is the value stored in the database. Those characters (for example, B) and the description after them (Beginning) are displayed when you enter results. You do not need to use the pipe but it is recommended so that you are only storing B and not Beginning in the database for each result. Also see How the combined result is displayed in the Assessments and reports manual.
Result Group	Group of subject assessment areas. Tip: Use to create groups if you have a large number of assessment areas to manage. You can work with the groups instead of each individual assessment area in Student Results Maintenance. See Student Results Maintenance - Single Student tab. Note: Values are maintained in the luReportResultGroup lookup table. See luReportResultGroup lookup table in the System maintenance manual.
Mark Out Of	Specify the maximum numeric value for the mark.
Weighting Factor	Priority that this assessment is to take in the calculated result. For example, a Weighting Factor of 1 is greater than a Weighting Factor of 0.5.
Transfer to Assessment Area Seq	Defines to which assessment area this mark book assessment area is to be linked. See Linking mark book assessment areas to a subject assessment area.

Field

Description

Copy Level

How mark books are made available to other users. You can choose to:

share mark book entries with all classes with a common assessment code
not share mark book entries with other users.

This field applies to all mark book entries displayed. That is, when it is changed, the new copy level applies to the mark book entries.

Seq

Identifying sequence number.

Use to place assessment areas in a specific order if required.

Heading

Name of the assessment area.

Warning: If you alter the meaning of an assessment area, you may change the meaning of results already in the system. If you need to do this, then you should either create a new assessment area or merge it with another one. See Merging other assessment areas into the current assessment area.

Abbrev Heading 1 and 2

Abbreviation of the Heading field.

Subject Assessment Maintenance - Area tab - Area sub-tab (Abbrev Heading fields)
The abbreviated headings are shown in Student Results Maintenance.

Student Results Maintenance - All Students tab (Abbrev Heading example)

Result Type

Result values available for the subject assessment area.

Result types restrict the valid values that you can enter in this field. This is so that the data presented on reports is consistent.

Note: Values are maintained in the luReportResultType lookup table. See luReportResultType lookup table in the System maintenance manual.

Note: If you change the Result Type so that the values do not map properly to information you have already entered, you are prompted with an error message.

Override Mask

Range of valid result values. Staff can only enter values within the range specified.

For example, an Override Mask of 0-100 restricts your values to between 0 and 100. You can have a numeric or alphanumeric result.

In most cases, it is a good idea to have a comma at the front of your mask. This allows you to select a blank value for the result. If you do not have the leading comma, you will have to enter a value for every student. Use a comma to separate each result value.

Note: You only have to select a Result Type when entering an override result mask if the results are numeric. In this case, select a numeric Result Type, for example MARK, as well as entering an Override Mask.

Numeric masks. For example:

“,0-10”
“,0-100”
“,80-0”

If the higher number is first then the numbers are in descending order, rather than ascending order.

You can also:

Specify a mask as 100-0(0.5). This generates a value list of 100, 99.5, 99, 98.5 ... 0. If you leave off the (0.5) suffix then the default increment is 1.
Force a fixed decimal place by specifying a mask such as 100.0-0(0.5). This generates a value list of 100.0, 99.5, 99.0, 98.5, 98.0 ... 0.0.
Specify a larger increment by specifying a mask such as 100-0(2). This generates a value list of 100, 98, 96 ... 0.

Make sure that it goes down to 0 (zero) so that even students who receive a 0 will get a grade.

Alphanumeric masks. If you want to define values like Beginning, Consolidating, Established then you set up these values as follows:

“,B|Beginning, C|Consolidating, E|Established”
“,G|Good, VG|Very Good, E|Excellent”
“,A+, A, B, B+, C, C+, UG”

The pipe (vertical bar) within each type indicates that the characters before it is the value stored in the database. Those characters (for example, B) and the description after them (Beginning) are displayed when you enter results. You do not need to use the pipe but it is recommended so that you are only storing B and not Beginning in the database for each result.

Also see How the combined result is displayed in the Assessments and reports manual.

Result Group

Group of subject assessment areas.

Tip: Use to create groups if you have a large number of assessment areas to manage. You can work with the groups instead of each individual assessment area in Student Results Maintenance. See Student Results Maintenance - Single Student tab.

Note: Values are maintained in the luReportResultGroup lookup table. See luReportResultGroup lookup table in the System maintenance manual.

Mark Out Of

Specify the maximum numeric value for the mark.

Weighting Factor

Priority that this assessment is to take in the calculated result.

For example, a Weighting Factor of 1 is greater than a Weighting Factor of 0.5.

Transfer to Assessment Area Seq

Defines to which assessment area this mark book assessment area is to be linked.

See Linking mark book assessment areas to a subject assessment area.