Import/Export Student Data

Use the STATS tab to export student attendance data for the Department of Education and Training.

Students are excluded from this export when:

Entry Date is after the reporting period. See Current Student Maintenance - Entry tab.
Leaving Date is prior to the reporting period. See Current Student Maintenance - School tab - Status sub-tab.
FTE is not 1.0. See Current Student Maintenance - School tab - Status sub-tab.
Status has a SynergyMeaning of EXTERNAL. See Current Student Maintenance - School tab - Status sub-tab.
External Student flag is selected. See Current Student Maintenance - Flags tab.
IncludeInCensusFlag is not selected in the luYearLevel tab. See luYearLevel lookup table in the System maintenance manual.

Import/Export Student Data - STATS tab key fields and buttons

Fields

Field	Description
Export Type	Type of export. You can select either: Semester 1 Term 3.
Start Date/End Date	Export the records within this date range.
Year Level /To	Export the records within this year level range.
File Name	Name of the exported file. Note: Victorian CEO Schools must use the following file name format: <Your School E Number>_STUD<File Creation Date as YYYYMMDD>_AS.txt. For example, an export file created on the 31st March 2013 for a school with an E-number of E1234 would be E1234_STUD20130331_AS.txt. Please note that the file creation date needs to be updated each time you create an export. Note: It is suggested that you use the last day of the month as your file creation date.

Buttons

Button	Description
	Select the file location.

Last modified: 21/12/2016 11:04:46 AM