Timetable Maintenance - Timetable Definition tab

The examples below define the first two periods of the day and the first recess for the senior school (S).

To open the Timetable Definition tab:

Select Module > Students > Timetable Maintenance from the main menu.
The Select tab of the Timetable Maintenance window is displayed.

Tip: You can also access the timetable maintenance functions by clicking .
Select the file type, year and term required.
Click the Timetable Definition tab.
The Timetable Definition tab of the Timetable Maintenance window is displayed.

Field	Description
Timetable Group	Group the timetable belongs to. Use timetable grouping to maintain more than one timetable in your organisation. For example, your junior and senior school might have different timetables.
Day	Day the entry applies to. Note: If the Day is 0, it is the default day. This entry applies to all timetabled days unless overridden. If you want to specify different definitions for some days, you can: Use a number outside your usual timetable cycle. For example, if your timetable period is two weeks long, and you have an occasional day with different start times, use D0 for normal days and D11 for the special day. Specify a timetable definition for each day of your timetable. For example, if your timetable is one week long, and every Wednesday starts slightly later for a school assembly, specify a timetable definition for D1, D2, D3, D4 and D5, with D3 using the later start times. Note: If you specify one period time for a day, you must specify all periods for that day. For example, if you specify a shorter first period on day 3, you must specify all the period times for day 3.
Period	Period number, expressed as an integer. Even if there are no specific teaching periods, for example in the junior school, break up the day into periods with breaks for recess and lunch. Note: Recess and lunch are not separate periods. To define them, make them part of the previous period and increment the Period Seq number.
Period Sequence	Sequence of periods, when two periods share the same number. The period with the lower Period Sequence occurs first. Note: Recess and lunch are not separate periods. To define them, make them part of the previous period and increment the Period Seq number.
Time From	Start time.
Time To	End time. Note: Do not overlap the times of periods.
Description	Description of the period.
Attendance Entry	Provides the ability to selectively enable attendance entry on some timetabled periods of the day rather than all timetabled periods. Select to enable attendance entry for the selected period. This is the default. In the following example, period one is set for attendance marking in the junior school. That is, the morning roll call. Attendance entry for the other junior school periods has been disabled by clearing their Attendance Entry flags. When selecting classes to enter on the Set Attendance Search Criteria window, only the first period is available to mark. The other periods are greyed out. See Searching for attendance records in the Attendance and absence events manual.
Override Minutes	Number of minutes the attendance period is applicable for, if Attendance Entry is selected. For example, your organisation only records attendance at the first and last period. If left blank, Synergetic calculates the attendance period by the difference between the start and end time.
Year	Year this timetable record applies to.
Sem	Reporting period that this timetable record applies to.
Type	File type this timetable record applies to.

Field

Description

Timetable Group

Group the timetable belongs to.

Use timetable grouping to maintain more than one timetable in your organisation. For example, your junior and senior school might have different timetables.

Day

Day the entry applies to.

Note: If the Day is 0, it is the default day. This entry applies to all timetabled days unless overridden.

If you want to specify different definitions for some days, you can:

Use a number outside your usual timetable cycle. For example, if your timetable period is two weeks long, and you have an occasional day with different start times, use D0 for normal days and D11 for the special day.
Specify a timetable definition for each day of your timetable. For example, if your timetable is one week long, and every Wednesday starts slightly later for a school assembly, specify a timetable definition for D1, D2, D3, D4 and D5, with D3 using the later start times.

Note: If you specify one period time for a day, you must specify all periods for that day. For example, if you specify a shorter first period on day 3, you must specify all the period times for day 3.

Period

Period number, expressed as an integer.

Even if there are no specific teaching periods, for example in the junior school, break up the day into periods with breaks for recess and lunch.

Note: Recess and lunch are not separate periods. To define them, make them part of the previous period and increment the Period Seq number.

Period Sequence

Sequence of periods, when two periods share the same number. The period with the lower Period Sequence occurs first.

Note: Recess and lunch are not separate periods. To define them, make them part of the previous period and increment the Period Seq number.

Time From

Start time.

Time To

End time.

Note: Do not overlap the times of periods.

Description

Description of the period.

Attendance Entry

Provides the ability to selectively enable attendance entry on some timetabled periods of the day rather than all timetabled periods.

Select to enable attendance entry for the selected period. This is the default. In the following example, period one is set for attendance marking in the junior school. That is, the morning roll call.

Attendance entry for the other junior school periods has been disabled by clearing their Attendance Entry flags.

Timetable Maintenance - Timetable Definition tab

When selecting classes to enter on the Set Attendance Search Criteria window, only the first period is available to mark. The other periods are greyed out.

Set Attendance Search Criteria (cutdown)

See Searching for attendance records in the Attendance and absence events manual.

Override Minutes

Number of minutes the attendance period is applicable for, if Attendance Entry is selected. For example, your organisation only records attendance at the first and last period.

If left blank, Synergetic calculates the attendance period by the difference between the start and end time.

Year

Year this timetable record applies to.

Sem

Reporting period that this timetable record applies to.

Type

File type this timetable record applies to.

Button	Description
	Go to the first record.
	Go back 10 records.
	Go to the previous record.
	Go to the next record.
	Go forward 10 records.
	Go to the last record.
	Insert a new record before the highlighted record.
	Delete the current record.
	Save any changes you have made to the current record into the database. Changes are automatically saved when you move to another record.
	Discard any changes you have made on the current record.
	Apply selected schedule details to a new timetable config. See Copying timetable schedules.

Button

Description

Go to the first record.

Go back 10 records.

Go to the previous record.

Go to the next record.

Go forward 10 records.

Go to the last record.

Insert a new record before the highlighted record.

Delete the current record.

Save any changes you have made to the current record into the database. Changes are automatically saved when you move to another record.

Discard any changes you have made on the current record.

Apply selected schedule details to a new timetable config.

See Copying timetable schedules.


Field	Examples
TimetableGroup	S	S	S
Day	0	0	0
Period	1	2	2
PeriodSeq	1	1	2
TimeFrom	08:30:00	09:35:00	11:00:00
TimeTo	09:35:00	11:00:00	11:20:00
Description	Per 1 (Period 1)	Per 2 (Period 2)	Recess
Attendance Entry	Allowed	Allowed	Disabled
Override Minutes
Year	2006	2006	2006
Sem	1	1	1
Type	A	A	A