New security resource for the Are Approved Suppliers field.

You can use the CRD|AllCreditors security resource to determine whether the Are Approved Suppliers field is read-only in Creditor Maintenance.

Searching for creditors

See Group Security Maintenance - Groups View in the System maintenance manual.

Process for deleting or making creditors inactive documented.

The documentation has been updated to include the process for deleting or making creditors inactive.

Maintaining creditors

Deleting creditors or making them inactive

New Purchase Order Email Address field.

New Purchase Order Email Address field on the Account tab of Creditor Maintenance.

You can use different email addresses to send emails to creditors for payments and purchase orders. For example, you want to send:

• purchase orders using the Occupation Email address
• remittance advices via the other Home Email address.

Creditor Maintenance - Account tab

New Payment Email Address field.

New Payment Email Address field on the Payment Details tab of Creditor Maintenance.

You can use different email addresses to send emails to creditors for payments and purchase orders, as described above.

Creditor Maintenance - Payment Details tab

New field on Journals tab of Creditor Maintenance.

The Sub Alloc Desc field has been added to the Journals tab of Creditor Maintenance.

Creditor Maintenance - Journals tab

Previewing existing creditor invoice postings.

A user with enquiry access to Creditor Invoice Entry has the ability to preview existing creditor invoice postings.

This is set in Group/User Security Maintenance by selecting the user group and clearing all except Select of the main CreditorInvoiceEntry security resource.

Previewing existing creditor invoice postings

Entering creditor invoices

Purchase order details displayed on Creditor Invoice Entry audit/close off report.

Any purchase order details are displayed on the Creditor Invoice Entry audit/close off report.

Printing the audit print for posting section of Creditor invoice posting actions

New E.F.T. Posting for manual creditor payments.

The E.F.T. Posting No can be set for manual creditor payments being made by EFT.

Creditor Payment Selections - Manual Selection tab

Documentation steps updated to include missing steps.

Steps have been added to include the existing Select Creditor EFT to Process window, when closing off EFT postings.

Closing off EFT postings

New grid fields in Creditor Maintenance.

The First Order Line Description and Authorisation details for a purchase order are shown on the Purchase Orders tab of Creditor Maintenance.

Creditor Maintenance - Purchase Orders tab

New security settings.

You can only abandon creditor invoice postings if you have sufficient privileges.

Creditor invoice posting actions

New field in Journals tab of Creditor Maintenance.

You can view the sub-allocation description, if applicable, in entries on the Journals tab of Creditor Maintenance.

Creditor Maintenance - Journals tab

Change

More information

See...

New field in Create New Creditor window.

You can specify the format of a creditor's name with the Mail format field in the Create New Creditor window.

Creditor creation windows

Purchase order documents in Docman tab of Creditor Maintenance.

You can view and maintain details about purchase order documents that relate to a creditor in the Docman tab of Creditor Maintenance.

Creditor Maintenance - DocMan tab

New posting edit rules.

You cannot edit a posting if it is currently reconciled in a past or open bank reconciliation.

Creditor invoice posting actions

New edit button on G/L Allocations tab.

A new Edit button is available on the G/L Allocations tab of Creditor Invoice Entry. You can change the details for an asset linked to the creditor invoice or business unit receipt.

Creditor Invoice Entry - G/L Allocations tab

Modifying asset details from Creditor Invoice Entry

Modify creditor invoices without having to re-enter G/L allocations.

When modifying creditor invoices you can edit the general ledger allocations of the G/L Allocations tab of Creditor Invoice Entry.

Previously, the details on the G/L Allocations tab had to be re-entered.

Note: Synergetic deletes any debtor charges associated with the creditor invoice. You need to recreate and reallocate the G/L allocations.

Modifying creditor invoices

Process for modifying asset details is documented.

The process is documented for updating asset details when modifying creditor invoices.

Modifying asset details from Creditor Invoice Entry

Create business unit receipts with Creditor Invoice Entry.

You can create business unit receipts from the Creditor Invoice Entry window.

Creating business unit receipts from Creditor Invoice Entry

New filter fields in the DocMan tab of Creditor Maintenance.

You can filter documents by their description and source reference in the DocMan tab of Creditor Maintenance.

Creditor Maintenance - DocMan tab

New warning method for opening past postings in the Select Creditor Invoice To Process window.

If you double click a past posting in the Select Creditor Invoice To Process window, Synergetic warns that you are about to edit a past posting. This warning is not given if the button is clicked.

Selecting existing creditor invoice postings

New Creditor Invoice Date default.

In the Invoice tab of Creditor Invoice Entry, the invoice date defaults to the date of the posting.

Creditor Invoice Entry - Invoice tab

New warning for invoice dates.

On the Invoice tab of Creditor Invoice Entry, Synergetic displays a warning if you select a date that is:

• after the posting date and
• more than 90 days after the current date.

Creditor Invoice Entry - Invoice tab

Add bank fees to creditor invoices.

In the Invoices tab of Creditor Invoice Entry, you can add bank fees to the invoice for currency conversion or processing bank cheques. Only applies if foreign currency is enabled.

Creditor Invoice Entry - Invoice tab

Foreign currency creditor invoices.

In the Invoices tab of Creditor Invoice Entry you can:

• enter invoices in a foreign currency
• override the exchange rate.

Only applies if foreign currency is enabled.

Creditor Invoice Entry - Invoice tab

New field in Payments tab of Creditor Maintenance.

The Local Amt field in the Payments tab of Creditor Maintenance displays the invoice amount in the default currency of your organisation. Only applies if foreign currency is enabled.

Creditor Maintenance - Payments tab

New field in Creditor Invoice G/L Allocations window.

The Local Amt field in the Creditor Transaction G/L Allocations window displays the invoice amount in the default currency of your organisation. Only applies if foreign currency is enabled.

Creditor Maintenance - Payments tab

New field in Payment Details tab of Creditor Maintenance.

You can select the currency a creditor is paid in on the Payment Details tab of Creditor Maintenance. Only applies if foreign currency is enabled.

Creditor Maintenance - Payment Details tab

New Custom Search Form.

You can search for creditors using a Custom Search Form, if the user search option is configured.

Searching for creditors

New field in General tab of Creditor Maintenance.

The Head Office ID field has been added to the General tab of Creditor Maintenance to indicate the central office of a creditor who has multiple branches listed in Synergetic.

Creditor Maintenance - General tab

Multiple agents per organisation.

Multiple agents can now be listed under the same organisation when calculating commissions by using the Head Office ID field in the General tab of Creditor Maintenance.

Creditor Maintenance - General tab

New field in Alerts tab of Creditor Maintenance.

A comment field has been added to the Alert tab of Creditor Maintenance. Comments added here are displayed in a dialog when the creditor is selected from the Purchase Order Maintenance window.

Creditor Maintenance - Alert tab

New field in Account tab of Creditor Maintenance.

A Default GL Code field has been added in the Account tab of Creditor Maintenance. The code selected here is automatically entered in the G/L Allocations tab of Creditor Invoice Entry.

Creditor Maintenance - Account tab

New field in Payments and Paid Invoices tabs of Creditor Maintenance.

A Reconciled field has been added to the grids of the Payments and Paid Invoices tab of Creditor Maintenance to indicate whether an invoice has been presented on the bank statement.

Creditor Maintenance - Paid Invoices tab

Creditor Maintenance - Payments tab

New field in Creditor Search window.

An A.B.N. field has been added to the Creditor Search Criteria window, allowing you to search for creditors by their Australian Business Number.

Searching for creditors

New field in Bulk Selections tab of Creditor Payment Selections.

A new Bank Account field has been added in the Bulk Selections tab of Creditor Payment Selections to allow you to:

• filter creditors based on their banking configuration
• select whether to mark or process payments against only invoices of the same bank account.

See Creditor Payment Selections - Bulk Selection tab

Banking Configuration Maintenance - General tab in the System maintenance manual

New field in Reset Creditor Cheques window.

A new Bank Account field in the Reset Creditor Cheques window allows you to select to reset only cheques from a specific bank account.

Resetting creditor cheques

New field in Create New Creditor EFT Posting window.

A new Bank Account field in the Create New Creditor EFT Posting window allows you to select which bank account to create EFT Postings from.

Creating new EFT postings

Resetting creditor EFT postings.

A new topic has been added on resetting creditor EFT postings.

Resetting EFT postings

New field in Close Off EFT Posting window.

A new Bank Account field has been added to the Close Off EFT Posting window to allow you to filter postings by bank account.

Closing off EFT postings