Campus

Student's campus.

Year Level

Student year level.

For NZ MOE roll returns, the Year Level is used for the current year level.

Schooling Year Offset

Schooling year offset against the year level, if the student has advanced, skipped or repeated a year level.

For example, a student that has:

• advanced a year level has an offset of -1
• repeated a year level has an offset of +1.

For NZ MOE roll returns, the Year Level and Schooling Year Offset are used to determine a student's funding year level. See Funding year levels in the Roll returns manual.

Form

Allocated student form.

Note: Maintain the values in the luForm lookup table. See luForm lookup table in the System maintenance manual.

Tutor Group

Allocated student tutor group.

For example, students may meet with their tutor before the first period to receive information about forthcoming events and other matters.

Note: Maintain the values in the luTutor lookup table. See luTutor lookup table in the System maintenance manual.

House

Allocated house group.

Note: Maintain the values in the luHouse lookup table. See luHouse lookup table in the System maintenance manual.

International Baccalaureate

Student is undertaking International Baccalaureate subjects and examinations.

Boarder

Student's residential status. Typical values include:

• Boarder
• Day Student
• Home Stay.

Note: You can use the luBoarder lookup table to maintain entries. See luBoarder lookup table in the System maintenance manual.

For NZ MOE roll returns, the boarding status of students is required. That is, whether or not they are a boarder. This also affects the student's zoning status; a student boarding at the school hostel cannot be out-of-zone, so Zone Status is set to Not applicable. See Current Student Maintenance - NZMOE tab, Zone status in the Roll returns manual.

Boarding House

Boarder's residence, if applicable.

FTE

Full-time equivalent, if student is not full- time.

For NZ MOE roll returns, the FTE is used to determine a student's part-time or full-time status when fixing errors. See Roll return errors and warnings in the Roll returns manual.

For NZ MOE roll returns, FTE is calculated by adding together class contact hours, dividing by 20 and rounding to one decimal point.

For NZ MOE roll returns, FTE must be 1.0 for all students in Years 1-8 and all students aged <16 in Year 9 above unless the student is an external student (that is, student type EM).

The Important Data Change window is displayed when the field is changed in New Zealand schools.

Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).

Locker Book

Locker number.

Locker Other

Additional locker number, if required.

Calibre Mark

Special result reporting, if applicable. Only used in Custom Result Calc Proc.

Can be used in some result standardisation calculations.

Applied for Funding

Select to indicate that your organisation has applied for government funding for the selected student.

Note: This field is used in the LNSLN export. See Import/Export Student Data - CEO tab.

Display the history of changes to data on the School tab.

Creche

Select if the student attends creche at your organisation.

Before School

Select if the student attends before school care at your organisation.

After School

Select if the student attends after school care at your organisation.

Status

Student's status. Typical values include:

• Exchange
• Leaving
• Left
• Leave of Absence
• New Student
• Normal
• Repeating
• Exempt
• External.

These values are defined by your organisation. See luStudentStatus lookup table in the System maintenance manual.

See Creating new academic years in the Curriculum manual.

Note: You can maintain subscriptions for the following Action Centre messages to notify users when students are marked as leaving or left.

See Group Security Maintenance - Groups View in the System maintenance manual.

Note: Leave of absence students are not transferred from current students to past students.
When a leave of absence student returns, change their status back to normal, and clear the leaving and returning date fields.

Leaving Date

Date the student left your organisation if applicable.

Note: Students either appear on reports or not based on their leaving date.
You can use this field when transferring current students to past students. See Transferring a group of current students to past students in the Current students or Next year process manual.

For NZ MOE roll returns:

• The Leaving Date is used for the student's date of last attendance.
• School leavers whose Reason is L (end of schooling), E (granted early exemption) or X (expelled) must have a Leaving Date between 1st March last year and 28th February of the current year (inclusive).

The Important Data Change window is displayed when the field is changed in New Zealand schools.

Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).

Note: If the student's status is set as Leaving and a date is entered in this field, once this date has passed their status is automatically changed to Left.

Reason

Reason the student left your organisation, if applicable.

For roll returns, the Reason is important as many of the roll return errors depend on this field to determine whether a student is still attending or whether they have left. See Reason for leaving in the Roll returns manual.

Nxt Yr Status

Student's status for the next school year. Values include:

• Exchange
• Leaving
• Left
• Leave of Absence
• New Student
• Normal
• Repeating.

Note: Only select if the student's status is unusual. For example, a student leaving the school at the end of Year 10. In most cases (based on the luYearLevel lookup table), Year 12 students are automatically assumed to be leaving. See Creating next semester or term details (Creating next term details, Creating next term details) in the Curriculum manual.

Returning Date

Select the student's return date if the student is on leave of absence in the current or next academic year.

Leaving Dest

Student's destination after they leave your organisation. For example their new school or employer's details.

O'ride Nxt Yr Campus

Specify next year's campus, only if different from the current campus.

Next Year Level

Level that the student is attending next year.

Note: Use to override the default next year level.

Next Yr Boarder

Specify next year's boarding arrangements if different from this year's.

Post School Activity

Intended activity of the student after leaving your organisation.

This is used for NZ MOE roll returns. This only applies if the Reason is either:

• L (end of schooling), O (gone overseas) or X (expelled), and they are over 16 years of age
• E (early exemption) and they are 15. See Post school activity in the Roll returns manual.

Intended Tertiary Course

Tertiary course that the student is intending to undertake.

This is usually the course offered to the student by the tertiary admissions organisation, based on the graduating student's preferences.

Note: We recommend you standardise on the codes your tertiary admissions organisation uses.

Note: The tertiary course is maintained in the luTertiaryCourse lookup table. See luTertiaryCourse lookup table in the System maintenance manual.

Tip: If the entry needs adding and you have security access, right click on this field and select Add New Lookup Table Entry.

Add the code and description for the course and click .

Intended Tertiary Qualification

Tertiary qualification that the student intends achieving after leaving school.

For example, for the tertiary course example used above, the entry could be BE/BSc or Bachelor of Engineering/Bachelor of Science.