Maintaining VSR VSN services

The VSR (Victorian Students Registrar) issues the VSN (Victorian Student Number) for Victorian students. The VSR VSN Service runs as a background Windows service to:

obtain a VSN for newly enrolled students who do not have one
obtain a VSN for Prep students who did not previously require one
notify the VSR of changes to a student's:
- first name
- last name
- date of birth
- gender
- VSN (stored in the Government Student Number field).
notify the VSR when a student leaves your organisation, with a special indicator for unfortunate events such as death.

Note: The VSR VSN Service relies on the student's leaving date, not their status. Students with a leaving date set in the future are not registered as having left until after their leaving date has passed.

Note: The VSR VSN Service only includes students in normal year levels (0 - 12). That is, year levels defined in luYearLevel with an ExternalSystemCode between 0 and 12.

The VSR VSN Service requires minimal interaction, and can be maintained using configuration settings in the Configuration File Maintenance window. You can view the status of transmissions made by the VSR VSN Service on the VSN tab of the Synergetic Subscriber Status window. See Synergetic Subscriber Status window.

VSR VSN key configuration settings

Configuration setting	Description
IncludeCampus	Maintain which campuses are included by the service.	IncludeCampus configuration setting
AllowSendFlag	Controls whether or not request batches are sent by the service. Default value is True.	AllowSendFlag configuration setting
SysAdminEmail	Email address of the person at your organisation who manages errors in student information. For example, missing birth dates and empty student names.	SysAdminEmail configuration setting
SysAdminEmailSubject	Subject line of notification emails sent regarding errors in student information.	SysAdminEmailSubject configuration setting
WebServicePassword	Password required to access the VSR's web service.	WebServicePassword configuration setting
WebServiceUserID	User ID required to access the VSR's web service. Note: This is a log in user ID only, and should not be confused with the Provider ID.	WebServiceUserID configuration setting
VSN:URL	Universal Resource Location of the VSR web service, if different to the default URL. For example, your organisation connects through a proxy server. Note: Input in this field overrides the preset URL in the VSR VSN Service. Do not alter this field unless told to do so by Synergetic Management Systems. Default value is blank.	VSN:URL configuration setting

Last modified: 20/12/2016 5:21:29 PM