Code

Unique payroll pay code. When you select a code, all the defaults associated with this pay code are used for the employee. You can override the defaults if required.

Note: Also see Maintaining payroll codes.

Code Description

Description of the pay code.

GL Code

Override the default general ledger code for this pay method.

GL Sub Alloc

Override the default general ledger sub-allocation code for this pay method.

Override Pay Codes

Select to override the pay codes assigned to this employee by their job position.

Rate

Override the default pay rate for this pay code. The employee's pay rate will not be affected by changes to the pay code.

If either the Units or Rate is 0, the employee must have a set pay amount in the Amount field.

Note: Also see Maintaining payroll codes.

Units

Override the default unit used with this pay method. The Units are multiplied by the Rate to calculate the gross pay.

If either the Units or Rate is 0, the employee must have a set pay amount in the Amount field.

Note: Also see Maintaining payroll codes.

Factor

Override the default factor for this pay method.

Use the factor to split salary costs across general ledger accounts if the staff member is working in multiple departments.

Note: Also see Maintaining payroll codes.

Amount

Override the default amount for this pay method. Employees can either be paid a set amount or the amount can be calculated.

Desc

Description of the pay code. You can override the default description for this pay code line.

FTE

Full-time equivalent total for this pay code. This allows employees to be paid different rates for different types of work.

All entries for the employee that have a pay code of N (Normal Pay) must add up to this total FTE figure of their award. This is particularly important for reporting FTE loads to super funds.

Start Date

Date the pay code started to be used for the selected employee.

Stop Date

Date of the pay code stopped being used for the selected employee.

Member Joined Date

Date member joined this superannuation fund.

Member No

Superannuation fund member number for this employee.

Linked to Super Fund

Superannuation fund linked to the selected pay code.

Note: Superannuation details are maintained on the Super Funds tab. See Payroll Maintenance - Super Funds tab.

Stop Super Auto Calculation

This field is used in conjunction with the monthly superannuation calculation program. See Calculating superannuation.

If this is a superannuation pay details entry, select to stop automatic superannuation calculations when you are entering a superannuation pay code. This is used particularly for casual employees where the amounts they are paid does not always exceed the minimum monthly superannuation limit.

Automatic super calculation

Automatic superannuation looks at all the pay codes with the Include in superannuation calculation field selected. See Payroll Code Maintenance - General tab for more information.

Superannuation is then calculated as follows:

• All pay codes with the Include in superannuation calculation field selected are added up then multiplied by the factor that you enter for the superannuation pay code.
• If the flag is not selected for a code then it is skipped in the calculation.

Tip: Be careful which codes you select. You must select all the correct pay codes by selecting the Include in superannuation calculation flag. If the flag is not selected then the code is ignored during the superannuation calculation.

Overriding automatic super calculation

Superannuation is only calculated if you have entered a factor. Ensure that the factor on the superannuation (E type) pay code is set to 0 then enter the superannuation figure into the Superannuation field.

Note: You can use the manual and automatic super calculations together but they have to be associated with separate pay codes.

Stopping automatic calculation of superannuation

If an employee is unlikely to earn more than the current monthly earnings that qualify for guaranteed superannuation payment by employers, then select the Stop Superannuation Auto Calculation flag. To find out what the current minimum amount is, see Payroll Configuration - General tab. Part-time employees often fall into this category.

No superannuation will be calculated, regardless of the employee's earnings for each pay throughout the month (they could be paid weekly, fortnightly or monthly). The superannuation line is put in the Pay Details tab, so that a monthly program can be run to see if they did in fact earn over the limit. If they did, then pay the appropriate superannuation amount.

The Monthly Superannuation Calculation program only processes records for employees who have a superannuation record set up with the Stop Superannuation Auto Calculation selected. See Calculating superannuation.

The Employee Maintenance program will calculate the amount even if the flag is selected; however the line is not extracted into current pays.

Include in Timesheet

Clear this field to prevent this employee claiming this pay code via online timesheets. See Submitting timesheets for approval in the SynWeb Human resources manual.

Note: This field only appears if the selected pay code is included in timesheets. See Payroll Code Maintenance - General tab.

Launch into Payroll Code Maintenance. See Maintaining payroll codes.

Add a new row at the bottom of the grid area, and type details in the pay detail fields.

Insert a new row in the grid area before the highlighted record, and type details in the pay detail fields.

Delete the highlighted pay details record.

Move the selected record up the list in the grid area.

Move the selected record down the list in the grid area.