New Multi-Period attendance marking.

Synergetic can combine attendances to use one attendance record for multi-periods where the same class runs over two or more successive periods.

Recording class attendances - multi-periods

Recurring absent events.

You can create absent events for students set to recur at regular intervals.

Recording a recurring absence event

Creating recurring absence events for groups

New Alerts column in the Attendance window.

Student alert information can be displayed on the Attendance window.

Attendance window

New ability to bulk cancel classes.

You can cancel multiple classes or cancel classes for an extended period of time using the Student Classes Bulk Cancel feature.

Cancelling classes in bulk

Entry of attendance for future classes

You can configure synergetic to permit attendance entry:

• only after a class has started
• a set number of minutes before a class starts

Recording class attendances - teachers

AllowFutureEntry configuration setting in the System maintenance manual

BeforeClassStarts Minutes configuration setting in the System maintenance manual

New fields in Set Absence Events Search Criteria window.

You can now search for absence events using Sub School as a search field.

Searching for absence events.

New fields in Set Absence Events Search Criteria window.

You can now search for absence events using Gender as a criterion.

Searching for absence events.

Show Second Screen with an unexplained absence type in red and beep the user.

Display unexplained absences in red and beep the user on the Second Screen, if no prior arrangement has been made for the student signing in or out automatically.

Three topics have been updated and a new configuration setting added to the System maintenance manual.

Unattended sign in and sign out

Recording a student signing in automatically

Recording a student signing out automatically

BeepWhenUnexplainedFlag configuration setting in the System maintenance manual

Ambiguous message when superseding has been replaced with a simpler message.

Details have been added to two topics, describing a changed dialog window and its implications.

When adding an absence event and there is another absence event with an equal or higher Supersede Priority Sequence an ambiguous message used to be displayed.

A simpler message is now displayed.

It is up to you to determine which absence event should be superseded.

Recording absence slips

Superseding unknown absence events

Default Absence Type Code.

You can assign a default Absence Type Code to an absence event type (mode) rather than it being left unexplained.

For example, you can implement a bus late sign in or exam leave sign out scanner.

Recording student movements using default absence type codes

luAbsenceEventType lookup table in the System maintenance manual

When in auto submit mode do not display a prompt stating there is another absence event for the day.

Multiple transactions can be recorded for the same student, if you have unattended sign in and sign out functions operating. This occurs if the student:

• swipes their student card under the barcode scanner several times
• uses the other barcode scanners indiscriminately.

A new topic has been written providing information on identifying and deleting absence events created in error.

Resolving absence events explained by multiple auto submits

Display the File Type, Year and Term (based on the Absence Event Date) above the timetable grid in any absence event.

The field descriptions have been updated for the new fields above the timetable grid.

This new feature ensures that the correct timetable is displayed.

Recording absence slips

Recording late sign ins

Recording all day absences

Recording a student's expected arrival

Recording a student's expected departure

Recording a student's expected departure and return

Recording a student signing in manually

Recording a student signing out manually

Simplified method of marking a student present from a nonattendance slip.

If you are editing a nonattendance slip in Absence Events Maintenance you can click to launch into the Attendance window and mark the student as present.

Synergetic deletes the absence slip.

Marking a student present from an absence slip

Tab order has been corrected.

The sequence of fields when using the Tab key has been updated on the Create/Modify Absence Events window.

N/A

Deleting an absence event creates a slip for each linked nonattendance.

If you delete an incorrectly-entered absence event, slips are created for any linked nonattendance records. For example, Anna Barmon has an all day absence event, along with a nonattendance, which needs correcting.

When you delete the all day absence event, Synergetic creates an absence slip for the nonattendance.

Resolving absence events with linked nonattendances

Add ad hoc students to attendance listings.

When using the Attendance window you can now add or delete students from the class.

You can now add any current students when marking class attendance, if the AddAnyStudentFlag configuration setting is set to True. Normally, only students who had left the class can be added back.

You can show the delete button and delete records from a class, if the Attendances:ShowDeleteButtonFlag configuration setting is set to True.

Attendance window

AddAnyStudentFlag configuration setting in the System maintenance manual

Attendances: ShowDeleteButtonFlag configuration setting in the System maintenance manual

New view.

The vStudentAttendanceDEST view has been created. The view includes the following fields:

StudentID, StudentCampus, FileYear, YearLevel, Gender, EntryDate, IndigenousFlag, AbsenceDate, AbsenceType, CountAsAbsenceFlag.

N/A

Updated procedure.

The crspStudentAbsenceFollowUp stored procedure has been changed, so that follow up classes are excluded in they have a stop date earlier than the follow up date.

N/A

Updated view.

The Attendance view has been changed, to include the ClassCancelledFlag field.

N/A

Reactivated Delete All button and renamed it to UnSubmit.

The topic has been updated to include the new button.

Attendance window

[Now] suffix for the Today field on the Attendance window.

The Today [Now] field description has been updated, after the introduction of the [Now] suffix.

Attendance window

Tagged IDs in Absence Events Maintenance.

A Tagged IDs field has been added to the Set Absence Events Search Criteria window.

Displaying absence events using tag lists

Searching for absence events

Override time available for slips.

Additional information has been provided when entering absence slips, particularly for the Period and Time fields. The Time field can be automatically populated depending on timetables and lookup table settings.

Recording absence slips

Absence slips search for overlapping absence events.

When submitting absence slips, Synergetic searches for overlapping absence events up to an hour after the start of the absence slip being entered.

A note has been added to the topic just after step 14, including a representative screen capture of the dialog window displayed.

For all absence types, Synergetic also searches for overlapping absence events with a similar priority. Information about this has been included in the Superseding unknown absence events topic for completeness.

Recording absence slips

Superseding unknown absence events

Display teacher's possible absence reasons in the Details area of the Create Absence Event window.

When a teacher submits a nonattendance using the Attendance window, any additional information they entered is also displayed in the Details area of the Create Absence Event window.

This information assists the Attendance Officer to:

• more easily view information
• use the button to use the teacher's feedback for the actual details.

This information is available in the Timetable area of the Create Absence Event window.

One topic was updated along with the Buttons section of the relevant topics.

Recording absence slips

Use 24 hour time format for all time fields when adding absence events.

An optional 24 hour time format can be used for all time fields on the Create Absence Event window. This allows for quicker data entry using the numeric keypad as the AM or PM does not need to be entered.

Each of the time fields have been updated in the Fields section of the relevant topics.

Recording absence slips

Recording late sign ins

Recording a student signing in manually

Recording a student signing out manually

Recording a student's expected arrival

Recording a student's expected departure

Recording a student's expected departure and return

Recording excursions

Modify the previous absence event from the Create Absence Event window.

A tip has been added at the end of the procedures, providing information about editing the previous absence event by double clicking on the Last Person in the Select Student area.

Recording absence slips

Recording late sign ins

Recording a student signing in manually

Recording a student signing out manually

Recording a student's expected arrival

Recording a student's expected departure

Recording a student's expected departure and return

Do not reset the absence type, reason and comment when submitting slips.

The topic has been updated as the fields in the Details area are not reset after submitting each student. This allows you to organise absence slips with similar details and enter them more quickly.

Recording absence slips

Allow batch delete of absence events in the grid.

At the end of the day there can be many Expected in/out absence events which did not occur as expected. For example, the students may have arrived at the usual time.

Deleting several absence events

Nonattendance records are linked to each day of multi-day absence events.

When students are marked as not attending on the Attendance window, each nonattendance record is linked to each day of the absence event.

Should a multi-day absence event be modified later, Synergetic checks to ensure that days cannot be deleted when a nonattendance has already been marked.

A new topic has been written to provide more information on the restriction.

Modifying all day absences

Recording all day absences

Individual student absence events

Attendance window

Optional explosion of multi-day absence events into individual events.

Two topics have been updated to reflect the new configuration option that allows several all day absence events to be created for a multi-day absence. This allows greater control over managing multi-day absences that overlap curriculum days and public holidays.

Recording all day absences

Modifying all day absences

New setting to disable the creation of unexplained absence events slips when submitting nonattendances for certain classes.

The topic has been updated in the Curriculum manual to include a new Create Absence Events flag.

This allows you to disable the creation of absence events when marking nonattendances for certain classes. For example, when marking non-compulsory sporting events there is no need for an absence event to be created that requires follow up.

Timetable Maintenance - TimeTable Group tab in the Curriculum manual

Selectively enable attendance entry for different timetabled periods.

The topic in the Curriculum manual has been updated to include a new Attendance Entry flag. This provides the ability to selectively enable attendance entry on some timetabled periods of the day rather than all timetabled periods. This can be useful for organisations or campuses that mark attendances:

• first and last periods only
• at the beginning of the day.

In the following example, period one is set for attendance marking in the junior school. Attendance entry for other junior school periods has been disabled.

Timetable Maintenance - Timetable Definition tab in the Curriculum manual

Unexplained absence events can be filtered for co-curricular activities and sick bay incidents.

Two new topics have been added to explain how to resolve unexplained absence events for either:

• co-curricular activities using Staff Schedule Maintenance
• medical incidents.

Resolving absence events explained by co-curricular activities

Resolving absence events explained by medical incidents

Updated lookup tables and configuration settings.

Topics have been updated, linking to new and updated lookup tables and configuration settings that affect how Attendance and Absence Events functions operate.

For more comprehensive information, see Maintaining attendance and absence events setup data in the System maintenance manual.

Attendance and absence codes for New Zealand schools

Searching for attendance records

Attendance window

Recording class attendances - Teachers

Recording class attendances - Attendance Officers

Individual student absence events

Recording absence slips

Superseding unknown absence events

Attendance Crystal reports are available separately.

The topic has been updated to reflect that attendance reports are available from a new Attendance Crystal Reports Available menu option. They were included under the Student Crystal Reports Available menu option.

Key attendance reports

Three new 'how to' topics have been written.

Two topics have been written describing how to:

• correct a present student's attendance record when they were inadvertently marked absent
• reverse the earlier submission of attendance or nonattendance records
• create absence events for tagged students.

Correcting a present student's attendance

Reversing a class attendance submission

Creating absence events for tagged students

Updated Timetable Grid Legend window.

The description for the button has been updated to include details of each of the available fonts.

Searching for attendance records